Applications will be accepted beginning Thursday, March 5, 2026 12:00 AM (Mountain Standard Time).
Secretary - District Wide SY26-27
Job Description
Hardin School Districts 17H & 1 have the following position open for the 2026-27 school year:
SECRETARY – District Wide
Fulltime position w/benefits (medical/dental insurance, flex benefits, vacation & sick leave, paid holidays, and retirement). Training begins week of July 27, 2026.
Only complete applications will be considered.
DEADLINE FOR RECEIPT OF APPLICATION PACKET
SCHOOL DISTRICTS 17H & 1
CLASSIFIED POSITION DESCRIPTION
POSITION TITLE: Secretary
FACILITY: Affiliated Buildings
POSITION OVERVIEW
The person in this position serves as secretary to the principal and as facilitator for the school / public. The secretary performs assigned duties to support the efficient operation of the school and has familiarity with school policies/procedures and contacts within the school system.
ESSENTIAL DUTIES and RESPONSIBILITIES
* Communicate with public, employing discretion and independent judgment, direct individuals to correct person and efficiently resolve their concerns
* Make and receive phone calls, take messages, route calls, respond appropriately to requests for information
* Handle assignment of substitutes for building employees; orientate new substitutes to building
* Process attendance records for building staff, substitutes, and students
* Prepare building staff timesheets for payroll clerk
* Order, process, and maintain office and staff materials and supplies
* Operate and maintain standard office equipment including computer, printer, copier, calculator/adding machine, typewriter
* Compile student data, class lists, bus lists, student meal list, other projects as necessary
* Maintain school records and files for building, principal, staff including a set of locked, confidential student files
* Type, prepare, distribute, files records/reports, memos, correspondence, monthly statements, mailings, etc. related to building, principal
* Process miscellaneous school communications and information material such as activities bulletins and notifications to parents of discipline problems
* Make and record deposits
* Distribute mail
* File and maintain records pertaining to various school funds
* Report any suspicious activity or unusual behavior
* Provide appropriate first aid as needed, administer medication according to policy and regulations, contact parents when children become ill at school, evaluate emergencies, and determine when to call the nurse
* Coordinate and make special arrangements for events
* Attend established traditional school sponsored activities (Back to School Night, Open House, programs, activities) agreed upon by the building principal
* Serve as confidential secretary to the building principal
Duties may vary by building/exact position. Only minimum duties and responsibilities are listed. Other duties and responsibilities may be required as given or assigned.
DESIRED MINIMUM QUALIFICATIONS
EDUCATION / CERTIFICATION / EXPERIENCE:
* High School diploma, GED, or equivalent
* Three to six months of responsible office experience or further education in office procedures or any combination of training and / or experience that could likely provide the desired knowledge and abilities
SPECIAL KNOWLEDGE / SKILLS / ABILITIES:
* Knowledge and use of correct English spelling, grammar, punctuation, and composition
* Knowledge of numerical, alphabetical, and subject-matter filing systems
* Knowledge of modern office methods, procedures, computer programs, equipment, and telephone techniques
* Ability to perform a variety of clerical and secretarial work with accuracy and speed
* Ability to establish and maintain effective working relationships with students, building staff and school community
* Ability to work effectively without close supervision
* Ability to understand and carry out oral and written instructions
* Ability to communicate clearly and concisely, both orally and in writing
* Ability to be flexible in scheduling and planning
* Ability to effectively manage time and responsibilities
* Ability to handle stressful situations
* Ability to maintain confidentiality of employee and student matters
* Ability to perform duties with an awareness of all District requirements and Board policies
EQUIPMENT USED
Computer, various software, printer, copier, calculator, telephone, fax machine, general school/office equipment
WORK ENVIRONMENT
While performing the duties of this position, the employee is frequently required to sit, occasionally walk and stand. Must have dexterity of hands and fingers to operate a computer keyboard and grasp objects. The employee must be able to lift and / or move up to 50 pounds.
Specific vision abilities required by this position include close vision, distance vision, depth perception, and the ability to adjust focus.
While performing the duties of this position, the employee may perform routine work. The employee frequently exercises flexibility (ability to shift from one task to another). Guidance and reinforcement are usually available. The employee frequently works within time constraints and maintains attentiveness intensity. The employee is frequently involved in social interactions which require oral and written communications.
The physical demands and work-environment characteristics described within this position description are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
The information in the position description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Employee may perform other duties to meet the ongoing needs of the School District.
School Districts 17H & 1 are an equal Opportunity Employer
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