Support the Marketing Officer in the planning and execution of internal and external events (conferences, workshops, receptions, etc.), ensuring smooth operations, cost-effectiveness, and adherence to deadlines and budgets Additionally, assist with day-to-day administrative tasks to ensure the efficient running of the department.
6 months, starting on 3 January 2026
Key responsibilities
1. Assist in planning events according to objectives and target audience
2. Prepare and manage invitations (digital and print), track RSVPs
3. Support promotional activities across social media and email campaigns
4. Coordinate logistics: venue booking, catering, transport, equipment, goody bags
5. Assist the Events Manger on site
6. Liaise with vendors and suppliers (caterers, hostesses, technicians, etc.)
7. Manage stock of event materials and goodies
8. Handle orders of goodies, ensure delivery and distribution during events
9. Execute administrative tasks (invoices, internal meetings organisation, …)
Your profile
10. Knowledge of event marketing techniques and communication tools
11. Skilled in project coordination and multitasking
12. Strong organisational skills
13. Experience or interest in stock and logistics management
Personal competencies:
14. Hard-working and eager to learn
15. Team player
16. Discreet and reliable
17. Meticulous and thorough in planning and execution
18. Demonstrates a rigorous attention to detail
19. Curious and agile thinker
Language requirements:
Fluent in French and English, with strong writing skills in both languages.
German proficiency would be an asset
IT skills:
20. Strong working knowledge of Microsoft Office
21. Familiarity with Canva or Photoshop – a plus
Education:
Bachelor’s or Master’s degree in Marketing, Communication, Event Management or Business School
A first experience or internship in event coordination and / or as an assistant is a plus