Schellenberg Wittmer SA is a leading Swiss law firm with over 160 lawyers and legal experts. Our Geneva office is currently seeking a:
Facility Assistant (Full-time, 8:00 a.m. to 6:00 p.m.)
The position is available immediately or by agreement.
Responsible for ensuring the smooth running of facilities and logistics services, and under the supervision of our Facility Manager, you will play a key role in maintaining a pleasant and highly functional working environment for our 130+ employees based in Geneva and the quality of service offered to our clients.
Your Responsibilities:
* Sort and distribute all incoming mail.
* Manage the office supplies store: control and organize stock, order supplies, and receive deliveries while ensuring the budgets allocated to you are respected and optimized (this includes office supplies as well as other consumables).
* Participate in the maintenance of the building and its equipment by performing minor repairs and maintenance operations, or coordinating work by external contractors.
* Ensure the quality of services provided by the company responsible for maintaining the premises and organizing specific work.
* Act as one of the main contacts for the property management company and coordinate interventions.
* Work with your manager to ensure the security of the building and access control.
* Work with your manager and the HR department to ensure compliance with health and safety regulations for employees in the workplace.
* Assist in organizing internal events (setting up meeting rooms, special supplies, reception, etc.).
* Prepare offices for new employees and manage office relocations.
* Manage archiving operations (transporting physical files to designated locations, creating annual destruction lists) and ensure the optimization and security of archive spaces.
* Participate in projects related to building security, logistics, and the implementation of internal services for our employees.
* Perform any other tasks related to general services not mentioned above.
Your Profile:
* A diploma in business administration (CFC or equivalent).
* Initial successful experience in general services and/or high‑end concierge services.
* Good knowledge of Microsoft Office: Word, Excel, and Outlook in particular.
* Comfortable with numbers (budget tracking, price negotiation, monitoring, etc.).
* Native French speaker (or at least C1 level) with a good level of spoken and written English (at least B2).
* Handy, self‑taught, and familiar with various building techniques.
On a Personal Level:
* You have a strong sense of service and availability.
* You are organized, precise, and committed to delivering high‑quality work.
* You know how to identify and manage priorities and work independently.
* You enjoy teamwork and collaborate easily.
We look forward to receiving your complete application (CV, cover letter, work certificates, and/or letters of recommendation) no later than November 15, 2025, addressed to Mr. Karim El Zenaty, HR Specialist, via email: karim.elzenaty@swlegal.ch.
Only complete applications that match the required profile described above will be considered.
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