Business Coordinator — Executive Assistant - Cardiovascular Exploratory Areas
Location:
Allschwil (Hybrid)
Duration of the contract:
6 months (initially)
Hours per week:
40 hours
Imagine your next project
enabling a global network of cardiovascular experts to operate as a connected, decision-ready network.
You will drive the operating cadence for exploratory areas, ensuring that groundbreaking science moves from decision to execution without friction.
This role is the heartbeat of the Cardiovascular Therapeutic Area, partnering across leaders to maintain visibility on priorities while providing high-level executive support to keep senior governance bodies running efficiently in a fast-moving, global environment.
roles and responsibilities
You will drive a consistent operating cadence and accelerate follow-through across cross-functional forums.
This will involve
Operating Cadence:
Own leadership check-ins, business reviews, and planning touchpoints with clear objectives and outcomes.
Cross-Functional Orchestration:
Coordinate timelines across R&D, Finance, Legal, and external partners to advance priority initiatives.
Tracking & Visibility:
Maintain lightweight dashboards for actions, decisions, and milestones, proactively surfacing risks or slippage.
Executive Administration:
Manage complex calendars across global time zones, balancing business priorities and leader availability.
Logistics & Travel:
Coordinate travel, itineraries, and expenses (Concur) and manage end-to-end logistics for offsites and virtual meetings.
Operational Excellence:
Support budget tracking, PO/invoice coordination, and ensure the careful handling of confidential information.
how to succeed
You are a proactive orchestrator who