Overview
We are a global engagement marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth. Firm believers in the power of building community since 1987, we help brands, associations and not-for-profit organisations solve their key people challenges through our core expertise: Live & virtual events, Strategic & digital communications and Consulting & community solutions. We are independently owned, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries.
Job Description: Project Manager — Based in Geneva. At MCI we foster a culture that drives us to deliver innovation and growth for our clients. We’re a global team of energetic and talented people who turn challenges into opportunities. We partner with clients to provide our expertise on how to engage and bring people together through live and digital experiences. We actively use our skills, voice and relationships to make a positive impact on our world, reinforcing the value of human relationships and connectedness for our clients, our talents, and our communities. Powered by a work culture focused on high performance and creativity, we offer this great opportunity for an enthusiastic, creative and motivated individual to join our Corporate Division. As our new Project Manager you will plan, develop and deliver events and communication programmes in the private sector in an international environment, offering the full range of MCI event solutions.
Your mission
Responsibilities
* End-to-End Event Logistics: Lead logistical planning and execution for a high volume of healthcare-related events and congresses. Lead a team or collaborate with event assistants and vendors to execute logistics efficiently, maintaining high standards and addressing any logistical needs proactively. Collaborate closely with vendors, venues, and internal teams to ensure each event’s logistical needs are met and aligned with client standards.
* Process Management & Compliance: Navigate client-specific processes efficiently, ensuring full compliance with internal policies and event regulations. Manage event registration, budget tracking, and procurement processes, including contract negotiation and invoicing. Conduct post-event reconciliations and reporting to ensure operational transparency and client satisfaction.
* On-Site Event Coordination: Provide on-site support for events, including vendor management, troubleshooting, and ensuring all logistics run smoothly. Travel frequently to support congresses and events globally, often working under tight timelines and high-pressure environments. Be the face of MCI on-site, ensuring our standards are upheld and client expectations are exceeded.
* Stakeholder Communication & Reporting: Maintain open communication channels with clients, vendors, and internal teams to keep everyone informed of project status and logistics. Regularly report on event logistics performance, feedback, and opportunities for improvement to streamline future events.
Your Profile
* Experience: 5+ years in logistics or event management, preferably within healthcare, pharma, or similarly regulated industries.
* Travel Flexibility: Enthusiasm for frequent travel and a willingness to work on-site at events internationally.
* Process-Oriented: Comfortable working within a client’s structured processes and managing extensive documentation and compliance requirements.
* Stress Management: Proven ability to stay calm, prioritize effectively, and solve problems under pressure.
* Technical Skills: Proficiency in MS Office Suite and experience with event registration software like Cvent.
* Soft Skills: Strong communication skills, attention to detail, and adaptability in fast-moving environments.
* Language Proficiency: Fluency in English; additional languages, especially French and German, are a plus.
Benefits and How to Apply
We offer challenging career development positions for talented candidates who have a commitment to excellence, are team oriented and focused on delivering a quality service to our clients. In addition to material benefits, there are many intangible rewards in working at MCI, including a motivating work environment and a culture that embraces new perspectives and ways of doing business.
As part of our international, high-spirited and professional team, you’ll be stimulated by a people-oriented working atmosphere and inspired by business values focused on people development and opportunity. MCI is where you can bring your true self to work and be proud of what you do. Join us and make a difference!
Note: This posting reflects the opportunity at MCI Group Geneva. Get directions to this location on Google Maps is not included here.
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