The Geneva School of Diplomacy (GSD) is an esteemed institution specializing in International Relations and Diplomacy, offering high-quality, practice-oriented academic programs ranging from bachelor's to master's degrees, as well as executive education. With a focus on nurturing future leaders, GSD combines intellectual rigor with the development of essential diplomatic skills. The school is known for its multicultural and multidisciplinary academic environment, fostering an ideal setting for students passionate about global affairs. Located in the heart of international Geneva, GSD is dedicated to promoting development, peace, and human rights on a global scale.
Position Overview
The Finance and Human Resources Assistant will oversee and coordinate all financial, accounting and HR related activities within the institution. This role ensures the efficient management of, financial planning, budgeting, payroll and related administration processes in alignment with institutional policies and statutory requirements.
The ideal candidate is highly organized, analytical, and people-oriented professional with 2–5 years of relevant experience — preferably within a tertiary education or similar institutional environment.
Key Responsibilities
Finance & Accounting
* Manage student and faculty invoicing process
* Prepare, monitor, and report on annual budgets, forecasts, and financial performance.
* Oversee daily financial operations, including accounts payable/receivable, invoicing, procurement, and expense management.
* Ensure timely preparation of financial statements and compliance with Swiss accounting standards.
* Manage payroll processing and ensure statutory remittances are accurate and up to date.
* Liaise with auditors and external partners on financial and other related administration.
* Provide financial insights and recommendations to support decision-making by senior management.
* Manage different insurance policies and claims of the organization.
Human Resources Management
* Oversee and assist with the full HR function, including recruitment, onboarding, performance management, and staff development.
* Maintain accurate and confidential employee records in compliance with institutional policies and labour laws.
* Administer payroll, benefits, leave, and performance appraisal systems.
* Support management in developing and implementing HR policies and procedures.
* Advise staff and management on HR best practices, employee relations, and compliance matters.
Qualifications and Experience
* Bachelor’s degree in Accounting, Finance, Human Resource Management, Business Administration, or a related field.
* 2–5 years of combined HR and finance management experience, preferably in a tertiary education or similar institutional setting.
* Professional certification (e.g., CPA, ACCA, CIPD, or SHRM) is an added advantage.
* Proven experience with new technology in financial systems, payroll management, and HR information systems.
* Working knowledge of labour laws, tax regulations, and institutional compliance requirements.
* English and French speaker essential.
* Strong analytical, numerical, and organisational skills.
* Excellent interpersonal and communication abilities.
* High level of integrity, confidentiality, and professionalism.
* Ability to work independently and collaboratively in a multidisciplinary environment.
* Proficiency in Odoo, Xero, Excel, Power BI and related accounting software
Remuneration
CHF 70K - CHF80K, 80-100%
Application Procedure
Interested candidates should submit a cover letter, detailed CV, and contact information for at least two professional referees.
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