In this role, you will lead the end-to-end implementation of a new global electronic Document Management System (eDMS) across multiple manufacturing sites, supporting approximately 20,000 users. You will coordinate cross-functional teams, ensure project delivery within scope, time, and budget, and manage organizational change activities. Your expertise will be critical in ensuring a smooth migration, process finalization, and system validation, while maintaining compliance with industry standards.
Start Date: 02/06/2025
Duration: 12 Months
Key Responsibilities
* Lead the planning, execution, and oversight of the eDMS implementation project, managing timelines, milestones, and budget
* Coordinate efforts between internal teams, external vendors, and technical consultants to ensure seamless project delivery
* Drive business process analysis, system configuration, testing, and validation activities
* Manage change management initiatives, including training and organizational readiness
* Identify project risks and develop mitigation strategies to ensure on-time, on-budget delivery
* Maintain clear and ongoing communication with stakeholders and project teams, providing regular updates and reports
* Develop detailed project plans, track progress, and ensure deliverables are met according to schedule
* Oversee project documentation, including plans, status reports, and meeting records
* Control project expenditures and report on financial performance
* Lead and facilitate project meetings, workshops, and governance reviews
Candidate Profile
* 5 years experience in software project implementation, preferably within regulated environments such as GMP
* Proven success managing complex eDMS and eQMS projects, ideally with direct experience in Veeva systems or similar solutions
* Strong leadership and team management skills, capable of motivating diverse teams and managing stakeholders at all levels
* Excellent communication skills, with the ability to articulate project goals and technical concepts clearly
* Skilled in risk management, change management, and problem-solving under pressure
* Experience with project management methodologies and tools such as JIRA and Confluence
* Formal project management training and certification are preferred
* Ability to work effectively in a multicultural, global environment
* Strong negotiation skills, with a focus on conflict resolution and resource securing
* Demonstrated ability to balance multiple priorities and adapt to changing circumstances
* High integrity, accountability, and a proactive approach to project delivery
* Languages: English Business Fluent, German Business Fluent is a plus
Job ID 41180472
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