For one of our partners We are seeking a proactive and organized individual to fill the dual role of Office Manager and Assistant to the Director.
This position is key to ensuring smooth day-to-day operations while providing high-level administrative support to our team and management.
KEY RESPONSIBILITIES:
• Front Office & Hospitality: Welcome clients, partners, and suppliers, ensuring a professional first impression. Host visitors, investors, and inspectors in line with the centre's high standards.
• Office Administration & Coordination: Manage post, office supplies, and meeting room bookings. Coordinate staff events, conferences, and internal trainings. Implement workplace improvements to ensure efficiency.
• Executive Support: Assist the Centre Director with calendar management, travel arrangements, HR-related tasks, expenses, and report preparation.
• Budget Support: Monitor and support budget management for communications, office, and general expenses.
• Facilities & IT Coordination: Oversee facilities management and equipment purchases, coordinate repairs, and recommend service improvements.
• Contracts & Supplier Relations: Act as liaison with account managers and suppliers, managing contracts and ensuring timely, high-quality service delivery.
• Onboarding & People Experience: Organize induction plans for new employees, coordinate onboarding, and foster a positive, supportive workplace culture.
• Ad-hoc Projects: Take ownership of additional duties and projects, continuously seeking ways to improve efficiency, organization, and employee satisfaction
WHAT YOU NEED:
• Solid background in office management and facilities operations, ideally in a large or multi-site organization.
• Strong organizational skills, able to manage multiple priorities and deliver under pressure.
• Excellent communication and customer service skills; approachable and professional.
• Experience supporting teams, coordinating contractors, and handling executive-level administration.
• Confident with MS Office applications and email systems. • Comfortable engaging across all levels of the business and representing the centre to guests and partners.
• Customer-focused mindset with a natural eye for quality and service excellence.
• Fluency in English and German (written and spoken). • People-oriented, collaborative, and proactive with a solution-driven approach.
• Self-motivated and resourceful, able to take initiative and independently drive projects.
• Resilient problem-solver with strong communication and practical decision-making skills.
Branche: Fashion Design
Funktion: Sekretariat/Empfang/Allgemeine Dienstleistungen
Anstellungsart: Festanstellung
Karrierestufe: Management