Our client is an innovative and rapidly growing international company seeking a Payroll & Administration Specialist.
This position offers the opportunity to take ownership of payroll, employee administration, and expense management processes within a fast-paced and technology-driven environment. The successful candidate will play a key role in ensuring operational excellence while continuously identifying opportunities to improve processes through automation and modern digital tools.
This is an ideal opportunity for a detail-oriented professional who enjoys combining administrative rigor with process improvement and stakeholder interaction.
Your responsibility:
* Manage end-to-end monthly payroll coordination in collaboration with external payroll providers, ensuring accuracy, compliance, and timely execution.
* Own employee administration processes throughout the employee lifecycle, including onboarding, contractual documentation, benefits administration, and offboarding activities.
* Manage employee travel and expense reimbursement processes, ensuring compliance with internal policies and regulatory requirements.
* Review and validate employee expense claims, proactively following up on missing documentation and resolving discrepancies.
* Support the administration and reconciliation of corporate credit card programs and travel-related expenditures.
* Coordinate social insurance, pension fund, and employee benefits administration with external partners and providers.
* Maintain accurate employee records and HR-related documentation while ensuring confidentiality and data integrity.
* Identify and implement opportunities to streamline administrative workflows through automation, AI-enabled solutions, and process optimization initiatives.
* Act as a key point of contact for employees regarding payroll, benefits, expenses, and administrative inquiries.
* Contribute to operational projects, system implementations, and continuous improvement initiatives across Finance, HR, and Operations.
* Promote best practices and support the adoption of modern technologies that enhance efficiency, accuracy, and employee experience.
Your profile:
* Degree in Payroll Administration, Human Resources, Finance, Business Administration, or a related field.
* 5+ years of experience in payroll, employee administration, HR operations, or a similar role within an international environment.
* Strong understanding of Swiss payroll processes, social security regulations, and employee administration requirements.
* Experience working with payroll providers, expense management platforms, and HR information systems.
* Strong proficiency in Microsoft Office applications and modern cloud-based systems.
* Comfortable working with technology and interested in exploring AI-powered tools and automation solutions.
* Highly organized with exceptional attention to detail and accuracy.
* Able to work independently, manage multiple priorities, and maintain high standards in a dynamic environment.
* Strong interpersonal and communication skills with the ability to interact effectively across departments and cultures.
* Fluent English and French are required; additional European languages are considered an advantage.
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