Job description
As our Management Assistant & Office Manager, you are key point of contact for our employees and you play a pivotal role in ensuring our office runs like clockwork while supporting our executive team. Your responsibilities will include:
1. Office Operations: Oversee daily office functions, maintain supplies, manage vendor relationships, and ensure a welcoming, well-organized workspace
2. Facility Management: Liaise with building management, handle maintenance requests, and ensure compliance with health and safety standards
3. Event Planning: Organize internal and external meetings, workshops, and company events—from meeting scheduling to logistics, catering and follow-up
4. HR Collaboration: Support onboarding and offboarding processes, maintain employee records, assist with HR communications, and help coordinate team activities
5. Communication & Culture: Act as a point of contact for internal communications, support company-wide initiatives, and help foster a collaborative and inclusive environment
6. Executive Support: Provide proactive assistance to the Executive team, including calendar management, meeting coordination, travel arrangements, and expense reporting
7. Document & Data Management: Prepare reports, presentations, and internal documentation; ensure confidentiality and accuracy in all administrative tasks
8. Process Improvement: Identify opportunities to streamline workflows, improve administrative systems, and enhance overall efficiency
9. Ad Hoc Projects: Take ownership of special assignments and cross-functional projects that contribute to the company’s strategic goals
Profile
We’re looking for someone who combines professionalism with cordiality, and precision with flexibility. Ideally, you’ll bring:
10. A completed higher vocational education (commercial apprenticeship, bachelor or similar)
11. At least 3–5 years of relevant experience in office management, executive assistance, or administrative coordination—preferably in an international or fast-paced environment
12. Fluency in German and English, both written and spoken, is essential, Swiss German is a plus
13. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort with digital collaboration tools
14. A structured, detail-oriented approach with the ability to juggle multiple priorities and deadlines