Description
This role offers a unique opportunity to work within one of the world's most innovative banks.
As an Executive Assistant in the JP Morgan Payments team, you will provide senior-level support in a dynamic, fast-paced environment. You should have a proven track record as an Executive Assistant, with experience supporting senior stakeholders and a team of at least 10-15 people, and interacting with clients and their assistants in a corporate setting. Ideally, if you can can demonstrate a high degree of flexibility and adaptability, as well as the ability to operate effectively in a confidential and demanding environment.
Job responsibilities:
* Provide daily executive support to the Swiss Payments team, including senior bankers.
* Manage complex calendars, scheduling meetings, calls, and coordinating off-sites and client events.
* Serve as the primary point of contact for clients and client assistants, managing high-level interactions and coordinating schedules.
* Handle client interactions and departmental scheduling, ensuring seamless communication and coordination.
* Collaborate with other stakeholders, delegating tasks as needed.
* Arrange complex global travel and entertainment bookings while monitoring and enforcing compliance with company policies, ensuring timely submission of required documentation.
* Utilize internal systems for data entry, reporting, and information management.
* Maintain distribution lists, technology usage, and administrative tasks.
* Support projects and training initiatives to enhance team operations.
* Provide coverage for assistants across other Lines of Business as required.
Required qualifications, capabilities, and skills:
* Proficiency in English and German, with strong communication skills.
* Proven experience as an Executive Assistant, with a track record of managing complex calendars and supporting senior stakeholders.
* Prior experience interacting with clients, demonstrating professionalism and effective communication.
* Expertise in arranging complex travel and optimizing schedules and costs.
* High attention to detail and ability to deliver quality results under pressure.
* Strong team player with a positive, solution-oriented mindset.
* Interest in technology and familiarity with expense systems.
* Adaptability to changing priorities and an understanding of the Payments banking environment.
* Ability to act as a role model, maintain professionalism, and ensure compliance with internal policies.
* Proactive in identifying and escalating concerns or issues to maintain operational integrity.
Preferred qualifications, capabilities, and skills:
* French and Italian will be a plus