Freshape was established with the vision of building a better world tomorrow.
We are an innovation-driven company designing and engineering the next generation of sustainable consumer technologies. By blending nature-inspired design, deep tech, and cross-disciplinary collaboration, we aim to build high-performance products that create long-term impact—socially, environmentally, and economically.
We are currently looking for a highly motivated Administrative Assistant to join our team in our brand-new offices in Renens and Ecublens - Lausanne Area.
In this role, you’ll manage key administrative, accounting, and office support activities that ensure the smooth operation of our business. You will work closely with the Finance, HR, and R&D teams to deliver results that align with our innovation-driven and sustainable approach.
To ensure a smooth hiring process, we kindly ask that only candidates available to start within one month submit their application.
This position is 100% on-site.
YOUR MISSION
Finance & Purchasing Support
• Process Purchase Orders (POs) in alignment with internal procurement procedures
• Track and reconcile orders with delivery and invoice documentation
• Enter and verify supplier invoices in the accounting or ERP system
• Assist with expense reports and support the Finance team with administrative accounting tasks
Office & Facilities Management
• Act as the main point of contact for office-related matters (supplies, maintenance, repairs)
• Manage office supply inventory and place replenishment orders
• Liaise with service providers and ensure the office environment is tidy, functional, and welcoming
• Coordinate meeting rooms and logistics for internal events
Administrative Support
• Provide general admin support to departments, including document preparation and filing
• Manage incoming and outgoing correspondence (mail, calls, email distribution)
• Schedule meetings, maintain calendars, and coordinate travel arrangements
• Assist with onboarding logistics for new employees (badges, workspace setup, access)
• Maintain internal documentation and help enforce company administrative procedures
YOUR PROFILE
• CFC d'employé(e) de commerce / Commercial apprenticeship certificate or equivalent qualification
• Prior experience in a similar administrative role, ideally in an agile environment
• Proficiency with MS Office (Word, Excel, Outlook) and/or Google Workspace
• Familiarity with finance tools or ERP systems (e.g., Abacus, SAP, Odoo, etc.) is an asset
• Strong organizational skills and attention to detail
• Ability to handle confidential information with discretion
• Service-oriented, proactive, and capable of managing multiple priorities independently
• Genuine interest in sustainability and a passion for GreenTech
• Fluent in French and English
WHY SHOULD YOU APPLY (NOW)?
• Purpose & Impact: Join a creative, international team working on meaningful projects that combine sustainability, design, and cutting-edge technology. Your ideas will directly shape future products with real environmental impact.
• Innovation & Collaboration: Work closely with R&D in a multidisciplinary environment. Our modern offices and laboratories in Renens and Ecublens (Lausanne area) are designed to foster creativity and collaboration.
• Growth & Recognition: Take ownership and grow with us — most of our managers were promoted internally. We value initiative, reward creativity, and offer fast internal development opportunities.
• Work-Life Balance & Benefits: Enjoy 25 days of paid vacation annually, and full reimbursement of public transport costs within the Lausanne area, supporting both your well-being and green mobility.
Are you willing to offer your skills and ideas to a better cause? Does this job description look like the future you want for your career?
Apply now by sending your resume and portfolio to the following address:
ava.ibragimova@freshape.com
As we receive an important number of applications, please consider your application as closed without an answer within 4 weeks.
Freshape is a Green Friendly company and therefore, any application that is not digital will be ignored.
Should you have any question, please feel free to contact us.
All information will be strictly confidential.
Freshape, Inspired by Nature
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