* Duration: 24-month contract with likely extension
In this role, you will provide high-level administrative support to senior leadership while coordinating operational activities, stakeholder communications, events, travel arrangements, and departmental processes.
Requirements
* Provide executive-level administrative support to the Head of Internal Audit, including proactive diary management, scheduling, and prioritisation of commitments.
* Coordinate internal and external meetings, room bookings, logistics, agendas, reports, speaking notes, and meeting documentation.
* Act as a central point of contact for administrative, operational, and communication requests across the department.
* Manage calendars, emails, and phone communications on behalf of senior leadership.
* Maintain departmental records, audit documentation, reports, staff information, and ensure version control and confidentiality requirements are met.
* Support procurement activities including purchase orders, contractor onboarding, and service tracking.
* Draft reports, meeting minutes, presentations, correspondence, budget updates, expenditure reports, and project documentation.
* Maintain departmental intranet pages and communication platforms.
* Support budget administration, cost control activities, and data governance processes.
* Liaise with internal and external stakeholders, including senior management and secretariat functions.
* Organise seminars, conferences, guests, team events, and departmental activities including budget and logistics coordination.
* Arrange domestic and international travel, accommodation, and itineraries for senior leadership.
Competences
* Tertiary education or equivalent professional experience.
* 5+ years of administrative, executive assistant, secretarial, or business support experience supporting senior leaders within an international environment.
* Experience within financial services, banking, international organisations, or similar environments is highly desirable.
* Strong proficiency with MS Office 365, SharePoint, Teams, and modern collaboration tools.
* Excellent organisational and coordination skills with exposure to projects and operational processes.
* Strong written and verbal communication skills in English.
* Proactive, customer-oriented, and comfortable engaging directly with stakeholders and business areas.
* Able to manage multiple priorities while maintaining a high level of accuracy and attention to detail.
* Experience handling confidential and sensitive information with discretion.
* German language skills are an advantage.
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