The Position
The Office Administrator (contractor role) is the first point of contact with the company, providing administrative support to all team members and ensuring smooth operation of office events.
Main responsibilities
* Welcomes & attends to visitors and external service providers.
* Handles inquiries on the phone and face-to-face; takes and relays messages.
* Handles incoming and outbound postal & courier services & parcels, and manages external vendors (tracking & invoicing). Picks up, sorts and distributes incoming mail and parcels.
* Maintains a register for incoming mail.
* Takes care of printing corners across the office ensuring all are well equipped with stationary and in order.
* Restocks meeting rooms with stationary and meeting supplies.
* Acts as a goods receiver for office supplies and other deliveries, as assigned.
* Performs Security and SHE activities, based on local internal regulations and as directed by local Security and SHE Officers.
* Accountable for physically archiving official company documentation with an external service provider.
* Coordinates the exchange of documentation with external suppliers.
* Manages and issues business trip orders.
* Assistance in daily general administrative tasks.
* Assistance in business on-site events.
* Performs other tasks as assigned.
Key Requirements
* Higher education (BSc. or undergraduate)
* Previous experience in a corporate setting as an office administrator is preferred
* Good verbal and written communication skills
* Customer service orientation – patient and supportive
* Strong interpersonal and collaboration skills
* Honest, trustworthy, demonstrating sound work ethics and compliance
* Self‑motivated, well‑organized and efficient
* Ability to multitask, plan, prioritize and work under pressure
* Excellent computer skills (MS Office)
* Growth mindset
* Fluent in the local language and English
Roche is an Equal Opportunity Employer.
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