To strengthen our Chairman Office, we are looking for an:
EXECUTIVE ASSISTANT
ROLE
Reporting to the Chief of Chairman Office - Corporate, you will be responsible of providing high-level administrative support for the corporate activities of the Chairman Office, including:
* Answering and filtering incoming telephone calls
* Managing a complex agenda and arranging meetings with internal and external stakeholders
* Sorting all incoming correspondence and highlighting priorities
* Typing high-quality written materials both in French and English
* Managing contacts and mailing database
* Efficient retrieving and filing system
* Reception of high-level visitors
* Organization of logistics (incl. meeting rooms, videoconference, catering, announcements, invitations) for meetings
* Coordinating travels for the Chairman and key business stakeholders
* Responsible for office management (maintaining general supplies stock levels, management of meeting rooms, addressing maintenance issues with Facilities and IT)
* Expense claims, processing invoices and liaising with accounts department for payments follow-up
PROFILE
* Solid administrative experience in a corporate environment reporting to C-level and a degree in administration or equivalent certification
* Excellent relationship builder and team player; able to demonstrate a high level of tact, committed to discretion and diplomacy with all internal and external stakeholders
* Resourceful, high attention to details, able to anticipate and solve problems autonomously
* Able to work under high pressure and short deadlines in a fast-paced environment, comfortable multi-tasking a wide variety of activities
* Advanced proficiency with Office365 tools (Word, Outlook, Excel, Teams), Concur and Adobe Acrobat
* Excellent written and verbal communications skills both in French and English (C2)
JOIN US!
* Join a global leader in trust technologies with a mission that matters.
* Be at the strategic heart of a financially sound and innovation-driven company.
* Collaborate with high-level experts and work on impactful international projects.
* Operate in a multi-cultural, high-integrity environment where autonomy and ownership are encouraged.
We offer an exciting and challenging role, with great potential for personal development within a unique organization in a fascinating and fast-growing industry. Your file will be handled with upmost confidentiality and discretion.
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