Administrative Assistant to Data & Digital Office, Biomedical Research
Join to apply for the Administrative Assistant to Data & Digital Office, Biomedical Research role at Novartis
Administrative Assistant to Data & Digital Office, Biomedical Research
Join to apply for the Administrative Assistant to Data & Digital Office, Biomedical Research role at Novartis
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This range is provided by Novartis. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
CHF37.00/hr - CHF37.00/hr
This is a temporary contractor opportunity at Novartis
Novartis touches the lives of a tenth of the world’s population. Every role here, regardless of contract type, makes an impact on human life!
Novartis partners with external managed service provider Magnit Global to offer engaging temporary contractor opportunities like this, to those who are looking for flexibility in their career while looking to gain new skills and experiences providing services to an inclusive global medicines company. Click here to learn more about Magnit.
Ready to work with/through Magnit at Novartis? Please read on…
Job Description:
* The Administrative Assistant provides direct administrative support to the Executive Assistant/Office Manager, Data&Digital BR Office and Team to ensure productivity through routine administrative activities as well as non-routine activities and special projects.
* Schedule and manage on-site, off-site and virtual meetings and trainings across international time zones (calendar support, townhalls, workshops, functional meeting series, catering orders)
* Independently identify and initiate process improvement areas across departments or function with limited direction
* Perform special projects and/or other functions to support the business as assigned or proactively identified (locker management, building access management etc.)
* Communicate with management and staff at all levels, handling sensitive and confidential information with discretion
* Partnership with other Data & Digital Administrative Assistants for both day-to-day operations as well acting as backup
* Other related job duties as assigned / office & site operations management
* Onboarding management internal hires (Hardware/phone order, distribution lists if applicable, TEAMS membership management, training assignments in Up4Growth
* Embrace the Novartis culture and model work behaviors that are consistent with each of the company’s core values.
What You’ll Bring to the Role:
* High School Diploma is required, Associate's Degree or Bachelor’s Degree is preferred
* Experience working with an executive level manager strongly preferred.
* Minimum 5 years of administrative experience
* Excellent planning and organizational skills
* Superior attention to details
* Demonstrated accuracy and speed in the use of standard office tools including Word, Excel, and PowerPoint.
* Demonstrated ability to work efficiently and to perform tasks simultaneously with supervision in a fast-paced team environment
* Ability to be resourceful, obtain information from the Intranet, learn new software programs quickly
* Excellent interpersonal skills (team player)
* Excellent (oral and written) communication skills
* A strong understanding of Novartis Pharmaceuticals Organizational policies and procedures strongly preferred
Workload: 100% (40 hours per week)
Role type: Onsite
Contract: 6 months
Required start date: 1st October 2025
Why Novartis:
Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together?
EEO Statement:
The Novartis Group of Companies are Equal Opportunity Employers. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status.
Accommodation:
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Magnit at directsourceproteam@prounlimited.com.
Seniority level
* Seniority level
Not Applicable
Employment type
* Employment type
Contract
Job function
* Job function
Administrative
* Industries
Pharmaceutical Manufacturing
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