We are seeking a highly organized and proactive Administrative & Events Coordinator to support a dynamic international team based in Geneva. This is a 3-month temporary assignment, covering a period of staff absence.
You will play a key role in ensuring the smooth coordination of administrative activities and international meetings in a multicultural environment.
Administrative & Events Assistant (3 months)
Our client is an international organisation.
Missions
* Draft, format and proofread a wide range of documents (correspondence, reports, presentations, publications)
* Provide full administrative and secretarial support to the team
* Coordinate international meetings and events, including:
o Liaising with speakers and participants
o Preparing agendas and briefing materials
o Managing registrations and attendance lists
o Organising logistics (meeting rooms, catering, travel, accommodation, interpretation)
* Schedule meetings and manage calendars
* Prepare minutes and follow up on action points
* Maintain and update records, databases, and filing systems
* Manage incoming correspondence and track deadlines
* Provide support on digital platforms, including updating web or communication tools
* Assist with budget tracking and administrative processes
* Handle travel arrangements and documentation
Profil du candidat
* Completed secondary education
* Up to 3 years of experience in administrative or office support roles
* Strong organisational skills and attention to detail
* Comfortable working with digital tools and databases (ERP systems an advantage)
* Excellent communication and interpersonal skills
* Ability to thrive in an international, multicultural environment
* Fluent in English (written and spoken); additional languages are a plus
Conditions et Avantages
* Location: Geneva
* Duration: 3 months (starting mid-June 2026)
* Work environment: International organisation
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