* First level support to employees regarding HR administrative questions including time & absence management questions
* Administration of the employee life-cycle : onboarding – employee transfers – exit
* Issue employment contracts, contract amendments as well as other contractual documents based on input of HR Business Partners and / or Directors
* Ensure all necessary work permits are requested on time and liaise with the corresponding authorities
* Issue employment confirmations and other certificates to employees
* Issue interim and final reference letters to employees based on input of HR Business Partners / Directors and / or Line Managers
* Administer all employee data in the relevant HR systems and ensure its accuracy and high standard quality
* Manage scanning and filing of all relevant HR Documents in the Digital Dossier (E-Archiving) system
* Interface with HR Business Partners / Directors, payroll and other internal stakeholders
* Administer time & absence management system and take action in consultation with the employee and / or line manager
* Build and enhance relationships / network across the company at various levels
* Participate or lead in smaller projects across the HR Services team
* Continuously focus on and support to implement business improvement efficiencies across the HR Services team, and help the team to reduce complexities in all related HR processes
* Supporting function in the monthly payroll
Qualifications and Experience :
* Relevant working / residency permit or Swiss / EU-Citizenship required
* Apprenticeship in administration (KV) and a further education in Human Resources Management (e.g. “Eidg. Dipl. Personalfachmann / -frau” or equivalent)
* Minimum 4 years of experience in HR Administration in a multinational environment
* Applied knowledge of Swiss Labor Law, social insurance and tax system and regulations
* Computer and software usage literate
* Effective team player
* Detail oriented & exact, efficient working
* Ability to set priorities and manage several tasks at a time
* Fluency in German & English (written & spoken)
Hr Specialist • Basel and NW Switzerland, CH
#J-18808-Ljbffr