Ph3Lead Associate – Administrative Services /h3pWe are currently seeking a Lead Associate, Administrative Services for the VP of International Market Access based in Lucerne. /ph3Responsibilities /h3ulliProvide high‑level administrative support to the Head of International Market Access (VP) and his Regional Leadership Team by managing complex schedules, calendars, travel, expenses, and planning. /liliCoordinate meetings and planning worldwide, including agenda generation and scheduling across different time zones. /liliSchedule domestic and international travel, process visas as needed, and manage expense reporting for multiple senior leaders. /liliMonitor spend versus budget, highlight variances and risks, and support accruals, forecasting activities, and cost‑center alignment. /liliSupport departmental work and initiatives such as website, TeamSite, global address list, organizational charts maintenance, and records management. /liliCoordinate special projects within the group and division, using Microsoft Outlook, Word, PowerPoint, and Excel. /liliAuthor and distribute departmental communications. /liliPerform general administrative and clerical duties. /liliPrioritize and perform multiple tasks with attention to detail while operating independently. /liliCommunicate effectively with executives, internal and external stakeholders, both on‑site and remotely. /liliHandle confidential information and documents properly. /liliExecute work activities requiring MS Office and learn internal systems quickly. /liliMake sound decisions and seek help when appropriate. /liliMaintain knowledge of company policies and practices, applying independent judgment. /liliLearn and apply new technology systems and platforms such as videoconferencing, expense reporting, collaboration spaces, and Workday. /li /ulh3Required Qualifications /h3ulliHigh School Diploma or equivalent. /liliExtensive experience as a Senior Administrative professional. /liliExperience supporting VPs, AVPs, and executive directors. /liliAdvanced computer skills with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and SharePoint TeamSite, plus operation of peripheral devices. /liliProven experience managing complex calendars with detail orientation. /liliProven experience scheduling and coordinating complex, multi‑leg domestic and international travel. /liliSAP experience processing expense reports, purchase orders, and payment requests. /liliUnderstanding of confidential information handling. /liliOutstanding professional communication and people skills. /liliExtraordinary attention to detail. /liliAbility to handle and prioritize a large number of simultaneous assignments. /liliAdvanced secretarial and clerical abilities with a record of high performance. /liliDocumented experience as a strong performer in current and past positions. /li /ulh3Preferred Experience /h3ulliAdvanced education or certifications such as Certified Administrative Professional, Project Management Professional, or Professional in Human Resources. /liliEvent planning and coordination experience. /li /ulh3Working Conditions /h3ulliEmployee Status: Regular /liliRelocation: No /liliVISA Sponsorship: No /liliTravel Requirements: No Travel Required /liliFlexible Work Arrangements: Hybrid /liliShift: Not Indicated /liliValid Driving License: No /liliHazardous Materials: N/A /li /ulpJob Posting End Date: 06/10/2026 /ppRequisition ID: R /p /p #J-18808-Ljbffr