What it's about
As an Assistant in our Private Infrastructure Europe team in Zug, you will help ensure the team operates smoothly and efficiently day to day. You’ll be a key partner in supporting the coordination of schedules, travel, meetings, and internal processes, helping the team stay focused on execution. This is a hands-on role in a fast-paced, international environment where reliability, discretion, and strong organization make a real impact.
Responsibilities:
Manage calendars across internal and external meetings, conferences, and calls; coordinate changes and logistics proactively
Coordinate international and domestic travel bookings (Concur and external agency), prepare itineraries and logistics in Outlook, and support visa application steps as needed
Process expense reports in Concur accurately and on time
Maintain and update internal data and contact information in Outlook and internal systems (e.g., DealCloud)
Review advisor invoices and support payment processing through Purchase Orders (POs) in line with internal processes
Support event and conference coordination, including catering arrangements and restaurant reservations as required
Coordinate interview scheduling for the team and support candidate logistics in partnership with HR Recruitment
Coordinate and attend Investment Committees and Business Unit meetings, including agenda preparation and meeting logistics
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What we expect
Demonstrated administrative su