The Marketing & Customer Insights team at our client's establishmenet is looking for a Management Partner / Executive Assistant to support two critical leaders: the Global Head of Congresses & Events and the Global Head of Solutions Marketing & Commercial Academy.
In this pivotal role, you'll be a key enabler at the heart of our Marketing division. You will work side-by-side with two leaders and their teams, helping to shape global marketing plans, manage high-profile congresses & events, and develop critical commercial training programs. If you are a proactive, solutions-oriented professional with a knack for organization and a passion for supporting impactful work, this is the perfect opportunity for you
General Information:
* Start date:
* Planned duration: 1 year (extension possible)
* Workload: 100%
Tasks & Responsibilities:
* Executive Support & Coordination:
Serve as the trusted point of contact for two global leaders, managing complex calendars, expense reporting and arranging domestic & international travel.
* Operational Excellence: Serve as the "go-to";
operational expert for the team, handling budget management, expense tracking, and ensuring all administrative processes run smoothly.
* Project Management & Ownership:
Lead and follow up on key projects, ensuring team goals and deliverables are met on time. You will play a critical role in supporting major initiatives, from global congresses & events to educational training programs.
* Communication & Presentation:
Draft and edit internal communications, presentations, and other high-level documents, ensuring all materials are polished and professional
* Confidentiality:
Handle highly sensitive and confidential business and financial information with discretion and professionalism.
* Team Enablement:
Drive a positive and productive team environment by coordinating meetings and large-scale events, while also developing and maintaining team resources like the G-Site.
Your Profile:
* A Bachelor's Degree in Business Administration, Marketing, or a related field, or a commercial apprenticeship in office administration (KV)
* Minimum of 5+ years of experience as an Executive Assistant or Office Manager
* Highly skilled with Google Suite applications (Gmail, G-Drive, G- Calendar, etc.) and actively utilize AI tools to automate routine tasks
* A fast learner with a "can-do" attitude, eager to experiment with new ways of working and thrive in a global network
* A natural team player who can maintain confidentiality and build strong relationships across the organization
* Fluent English