Provide administrative support to our 3 Regional Business Directors including:
Manage agendas and arrange meetings with internal and external stakeholders
Arrange travels, visas, hotels and local transportation
Filter incoming correspondence and highlight priorities
Ensure high-quality written correspondence and presentations both in French and English
Manage the contacts database and ensure data is kept up to date
Process invoices, expense reports
Ensure high-level reception of visitors and organize logistics (incl. meeting rooms, videoconference, catering, announcements, invitations)
Back-up the other commercial administrative assistants when necessary
PROFILE
Degree in administration, commerce, languages or equivalent; additional qualification as an administrative assistant is a plus
Demonstrated senior assistant experience with exposure in international fast paced and demanding work environments
Reliable, organized, committed, autonomous, flexible with strong ability to prioritize tasks
Proactive with excellent written and verbal communication skills and a very high sense of confidentiality in the role
Strong user experience with the MS Office suite. Knowledge of SAP, Concur, Salesforce would be an advantage.
Fluent in English and French; Spanish is a big plus
JOIN US!
Our success comes from our highly skilled and talented employees
Respectful entrepreneurship and long-term vision are key for success
Our people contribute to a more secure world
Diversity at all levels of an organisation is a strength
We offer an exciting and challenging role, with great potential for personal development within a unique organization in a fascinating and fast-growing industry. Your file will be handled with utmost confidentiality and discretion.
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