Your Role
As a Back Office Sr. Specialist, you will play a role in ensuring smooth operations within our organization at our mail center and reception, collaborating with assistants and receptionists, and facilitating essential events and services.
This role is based in Pully, Switzerland .
Your responsibilities include:
Receptionist duties (30%) : Act as a receptionist for visitors and incoming calls. Greet all visitors professionally and friendly, ensuring each person feels welcome in our Pully office.
Event organization (30%) : Manage logistics for internal and external events, from client visits to larger conferences. Coordinate setup and support the team on event days.
Mail center support (40%) : Support daily activities at the mail center, including travel arrangements, document preparation, and drafting professional correspondence.
Your commitment to high-quality service, organizational skills, and proactive approach will enhance our workplace environment and ensure smooth operations, supporting teams and visitors.
Our offer
A collaborative environment with a motivated multicultural team.
Friendly colleagues working as a team.
Continuous training opportunities.
Monthly After-Works organized per location.
Your Profile
We seek a Back Office Sr. Specialist who is organized, reliable, and customer-focused, passionate about creating a positive experience for employees and visitors.
Key qualifications include:
5-7 years of experience in roles like Back-office assistant, Senior assistant, or Receptionist.
Experience with reception duties and event organization.
Excellent communication skills in English and French; German is a plus.
Highly organized, resourceful, with the ability to prioritize and manage multiple responsibilities.
Professional, trustworthy, and discreet handling sensitive information.
Proficiency in Microsoft Office, Outlook, Microsoft Teams, and IT tools.
About ELCA: A leading Swiss IT firm with over 2,300 experts, operating since 1968 across Switzerland, Spain, France, Vietnam, and Mauritius, providing innovative solutions in AI, Blockchain, IoT, and Cybersecurity.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative and Customer Service
Industries
IT Services and IT Consulting
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