Responsibilities
Develop and implement procurement strategies for materials and services.
Identify procurement requirements and prepare detailed specifications.
Identify and evaluate potential suppliers based on quality, cost, and delivery performance.
Organize on-site visits and online meetings.
Develop and prepare tender dossiers for submission.
Lead and facilitate the negotiation phase with vendors and suppliers.
Evaluate received offers in compliance with established procurement guidelines.
Award contracts to successful vendors and ensure all procurement documentation is completed and compliant.
Establish and maintain strong relationships with suppliers to ensure a reliable supply chain.
Process orders and oversee approval workflows within procurement systems to ensure timely approvals.
Procurement Areas
Site Infrastructure
Manage procurement of winter heating solutions.
Oversee procurement of security measures and related systems.
Ensure winter services are in place during the relevant season.
Facility Management
Manage procurement and rental of containers for site use.
Ensure standard furnishings are ordered to maintain fit-for-purpose usage of office containers.
Oversee the demobilization of facilities as necessary.
Ensure proper billing of services to relevant projects.
Waste Management
Ensure proper disposal of waste in close coordination with local suppliers.
Monitor and manage scrap metal credits.
Compile and evaluate statistics related to waste disposal for ongoing projects.
Ensure proper and accurate billing of waste management services to projects.
Other Tasks and Responsibilities
Authorities Work: Prepare and submit construction, conversion, and power applications, ensuring compliance with local authorities.
Fire Protection: Organize and maintain fire protection documentation in accordance with applicable laws, collaborating closely with both internal and external fire protection experts.
Project Accounting: Ensure the accurate transmission of project accounting data. Act as the primary point of contact for queries related to open items or discrepancies, coordinating with the Order Management team and the company’s Finance Department.
Contract Management: Oversee general contract management activities, including lease agreements, maintenance contracts, and framework and activity contracts. Collaborate with the Procurement team and the company’s Legal Department to ensure contract compliance.
Close-Out Processes: Manage the closure of orders and projects, including handovers and the creation of final documentation.
Specialist Tools
Demonstrate proficiency in the use of Unifier, SAP, SAP Ariba, and Invoice track software tools for procurement and project management activities.
Qualifications and Experience
Relevant working / residency permit or Swiss / EU-Citizenship required
Completed education: BSc, Engineering or Diploma
Minimum 5 years experience in the relevant field.
Technical Skills: Process management and improvement, Time management, Attention to detail and organization skills, Client relationships, Innovation mindset.
Good IT Skills, Microsoft Office, Outlook, SAP, SAP Ariba, Unifier, Invoice Track, DMS
Attention to details. High degree of accuracy. Highly organized Team Player. Well-connected, especially with suppliers
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