* Temporary Admin/Executive Assistant role
o 70%
About Our Client
Our client is an institution in the Education field. It is known for its commitment to academic excellence and innovation. With a focus on research and education, the institution offers a collaborative and professional environment for its staff.
Job Description
* Agenda and Meeting Management: manage the Executive's calendar and organize company's meetings (occuring with important stakeholders), including sending invitations, drafting, and distributing meeting minutes.
* Travel and Expense Administration and Budget Coordination: handle the full process of travel and expense claims: initiation, tracking, verification, and approval within the system, and manage budget.
* Human Resources Support: process contract renewals, manage HR workflows, and prepare hiring proposals and job descriptions for new employees.
* Mail Handling: collect, sort, and distribute incoming mail.
The Successful Applicant
* University degree in Business Administration or similar.
* 5 to 7 years of experience in Administrative and/or Executive support to management in international settings.
* Strong sense of accountability and effective communication skills.
* Ability to anticipate needs and propose practical solutions.
* Proficient in office software.
* Dynamic, proactive, and resourceful.
* Fluent in French and English (C2 or C1 minimum).
What's on Offer
* Friendly and warm work environment, collaborative and friendly team culture.
* Excellent work conditions (including home office).
* Exposure of important stakeholders.
* International and multicultural organization.
* 70% work hours.
Quote job ref
JN-062025-6758087
Job Function
Office & Management Support
Specialisation
Executive Assistant
Industry
Not For Profit
Location
Lausanne Region
Contract Type
Interim
Job Reference
JN-062025-6758087
Job Nature
Home Office
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