Your responsibilities
:
Gallery Relations & Support
1. Serve as the primary point of contact for assigned galleries across both Art Basel Miami Beach and Art Basel in Basel, guiding them through application, selection, compliance, and participation processes.
2. Communicate clearly and proactively with galleries on timelines, requirements, and expectations.
3. Advise galleries on booth planning, presentation strategy, and fair guidelines.
Project Coordination & Execution
4. Lead operational planning for gallery participation including booth logistics, special orders, schedules, and documentation.
5. Coordinate with cross-functional teams (Operations, Marketing, Digital, VIP Relations, Partnerships, Finance, Legal) to deliver aligned solutions and mitigate risks.
6. Prepare and maintain accurate records, CRM entries, operational lists, and participation statistics.
7. Manage and execute other Art Basel Miami Beach specific Gallery Relations tasks as assigned.
On-Site Delivery & Issue Resolution
8. Act as a key on-site contact during build-up and fair days to support gallery needs and resolve issues promptly.
9. Ensure timelines, regulations, and quality standards are met throughout booth installation and show operations.
Communications & Reporting
10. Draft clear communications, briefings, and updates for stakeholders.
11. Contribute to post-fair evaluations and reporting that inform process improvements.
Other
12. Support invoicing coordination with Finance and perform additional administrative tasks as needed.
Your Profile:
13. 3–5 years of professional experience in art fairs, galleries, museums, cultural institutions, or related project management roles.
14. Strong project coordination skills with the ability to manage complex workflows and competing priorities.
15. Excellent communication skills with a professional, client-focused approach.
16. Proficiency with Microsoft Office, CRM systems, and data tracking tools.
17. Strong collaborator with ability to build effective cross-team partnerships.
18. Highly organized, detail-oriented, and outcome-driven.
19. Comfortable working in a fast-paced environment with evolving priorities.
20. Cultural fluency and passion for the arts and Art Basel’s mission.
21. Fluency in English; additional languages an asset.
22. Willingness to travel and work extended hours during peak fair periods.
23. Seniority level
Associate
24. Employment type
Full-time
25. Job function
Project Management
26. Industries
Artists and Writers and Events Services
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