Executive Assistant to EVP Division Central Europe & Germany – Bussnang
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Responsibilities
* Serve as the primary point of contact for the EVP, managing correspondence (emails, letters, calls) and acting as an interface with internal and external stakeholders
* Coordinate and maintain the EVP's calendar, appointments, and travel arrangements
* Manage expense reporting and approvals for the EVP
* Prepare agendas, presentations, and documentation for meetings, workshops, and major events
* Organize and follow up on executive meetings to ensure timely execution of action items
* Maintain strict confidentiality in all business matters
* Administer internal communication tools, including Q-meetings, intranet content, and information screens
* Represent the EVP in interactions with internal and external stakeholders when required
* Update and maintain organizational charts in case of structural changes
* Ensure proper data and document management, including shared drive structure
* Assist in onboarding new leadership members within the EVP's scope
* Review and approve time and vacation records for the EVP's direct management area
Qualifications
* A degree in Business Administration, combined with several years of experience in a comparable role within an international corporate environment
* Strong organizational skills and a structured, analytical approach that enables you to quickly grasp complex contexts
* High reliability, discretion, and a customer‑oriented mindset – paired with a professional demeanor and strong interpersonal skills
* Confidence in intercultural settings and the ability to navigate all hierarchical levels – communicating clearly, openly, and with commitment
* Excellent German and English skills, both written and spoken
* Proficiency in MS Office, SharePoint, and digital tools such as Microsoft Teams
* A natural, engaging, and approachable personality that inspires others and builds trust
Seniority Level
Mid‑Senior level
Employment Type
Full‑time
Job Function
Administrative
Industries
Railroad Equipment Manufacturing
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