Senior administrative assistant or admin expert

Senior Administrative Assistant or Admin Expert


Senior Administrative Assistant or Admin Expert

Our client, a leading global pharmaceutical company based in Basel Campus, is seeking a highly motivated new team member for an exciting role:

Senior Administrative Assistant or Admin Expert

Title: Senior Administrative Assistant or Admin Expert

Duration: Period 01/07/2025 to 31/12/2025

Extension: To be discussed

Pensum: 100%

Job Summary:

We are seeking an efficient and experienced Senior Administrative Assistant or Admin Expert to provide high-level administrative support the Head International Access Oncology, Head International Access Immunology and Head International Access Cardio Renal Metabolic, within International Value & Access. The successful candidate will ensure smooth and effective communication and coordination between executives, internal and external stakeholders, and manage a variety of administrative tasks. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced and dynamic environment.

Responsibilities:

* Provide upon request administrative support to each executive, including managing calendars, travel arrangements, and coordinating meetings and conferences.
* Coordinate all the travel arrangements before and after are with in current guidance.
* Keep to date Org. Charts, Distribution list and all information required in the MS team platform.
* Support the respective V&A Leaders in specific events with logistics and general admin task.
* Build and maintain effective working relationships with internal and external stakeholders, including clients, partners, and team members.
* Onboarding and offboarding of team members (upon request).
* Coordinate and manage events and conferences, including logistics, venue selection, and vendor coordination upon request.
* Stay updated on industry trends, best practices, and relevant regulatory requirements. (optional)
* Ensure that requests are managed in a timely manner.
* Support the POM managing the Budget tracking for each of the teams.

Requirements:

* Bachelor’s degree in business administration or Commercial Training, or a related field.
* Proven experience as a Senior Administrative Assistant supporting senior-level executives.
* Strong organizational and time management skills, with the ability to prioritize and handle multiple tasks simultaneously.
* Excellent written and verbal communication skills, with exceptional attention to detail.
* Ability to maintain confidentiality and exercise discretion when handling sensitive information.
* Strong interpersonal skills, with the ability to build collaborative relationships with all levels of the organization.
* Flexible and adaptable to changing priorities and work demands.
* Demonstrated ability to work independently and proactively, with minimal supervision.
* Strong problem-solving and decision-making skills.

We are fully committed to equal opportunity engagement and strive for diversity among our external workforce.


Seniority level

* Seniority level

Mid-Senior level


Employment type

* Employment type

Full-time


Job function

* Job function

Research
* Industries

Pharmaceutical Manufacturing

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