Crinetics is a pharmaceutical company with global Headquarters based in San Diego, California, as well as a European Office in Zug, Switzerland. Crinetics develops much-needed therapies for people with endocrine diseases and endocrine-related tumors. We were founded by a dedicated team of scientists with the simple belief that better therapies developed from rigorous innovation can lead to better lives. Our work continues to make a real difference in the lives of patients. We have a prolific discovery engine and a robust preclinical and clinical development pipeline. We are driven by science with a patient-centric and team-oriented culture. Crinetics is known for its inclusive workplace culture. This is an exciting time to join Crinetics as we expand our operations in Europe and shape our organization into the world’s premier fully-integrated endocrine company from discovery to patients. Join our team as we transform the lives of others.
Position Summary
The Office Manager will be responsible for managing the daily operations of the Crinetics office in Zug, coordinating events and administrative tasks, interfacing with employees across all levels, departments, and functions. This position will serve as the point person responsible to keep the office environment running smoothly and in top aesthetic condition. The office manager is an energetic professional who can wear multiple hats, experienced in handling and troubleshooting a wide range of administrative duties, works independently, and enjoys the administrative challenges of supporting an office environment of diverse people. This is a part-time (50%) position requiring two onsite days / week.
Essential Job Functions and Responsibilities
These may include but are not limited to:
* Partner with employees to coordinate daily office operations, projects, events, and administrative tasks
* Coordination of the team calendar
* Oversee the maintenance of the office environment, workflows, and equipment
* Coordinating the onboarding of new team members (IT equipment, keys to facilities, badges, visit cards etc.)
* Oversee inventory of office and janitorial supplies, kitchen items, onsite food stocks, and other incidentals necessary for office operations
* Plan office events and provides a positive environment for employees and guests
* Interface with VIPs, guests, employees, clients, vendors, and contractors
* Assist in troubleshooting Teams / Zoom conference meetings and Audio/Visual difficulties in partnership with IT
* Contract, Purchase Order and Invoice management
* Setup and organization of business reviews, offsite events, trainings etc
* Ensure office environment remains organized and maintained in impeccable condition
Education and Experience
Required:
* 7 years of related office management experience, preferably in a biotechnology or life sciences company
* Bachelor's degree in business administration or related field (a combination of education and experience will be considered)
* Strong organizational and leadership skills
* Excellent communication and interpersonal skills
* Proficient in the entire Microsoft Office suite as well as Coupa and Ironclad
* Experience handling corporate phone calls and correspondence required
Qualifications and Skills
* Adaptable to constantly changing demands and responsibilities with the upmost professionalism
* Ability to assign different tasks to team members, train and follow up with feedback throughout the process
* Manage different projects and programs from design to implementation to solve different office needs
* Organized with the ability to multitask to complete a wide variety of tasks
* Able to juggle multiple tasks simultaneously and wear many hats
* Proactive communicator with the ability to prioritize and problem solve in a timely manner
* Take charge personality while maintaining a calm and collected demeanor
* Ability to organize, coordinate, and execute special events and business meetings
* Strong interpersonal skills to interact positively with employees and guests
* Leadership ability to manage challenges and oversee office staff
* Attention to detail to ensure tasks are completed thoroughly and correctly
* Elevated level of attention to detail and organization
* Excellent written and verbal communication skills to produce reports, assign tasks, accept instructions, and handle varying organizational assignments
* Interact with internal and external stakeholders in a friendly and professional manner
* Team player with supportive, customer service mentality
* Ability to work independently and manage time effectively
* Guides projects and workflows from initiation to completion
* Catches and remembers details both big and small
* Takes initiative in solving problems and improving processes
* Resourceful, flexible, and ability to think on their feet
Equal Opportunity Employer
Crinetics is proud to be an Equal Opportunity Employer. We provide equal employment opportunities to all employees and employment applicants without regard to unlawful considerations of sex, sexual orientation, gender (including gender identity and/or expression), pregnancy, race, color, creed, national or ethnic origin, citizenship status, religion or similar philosophical beliefs, disability, marital and civil union status, age, genetic information, veteran status or any personal attribute or characteristic that is protected by applicable local, state or federal laws in the countries in which we operate globally.
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