Our client is a global banking organization with a strong footprint in Switzerland and international reach. To support their Internal Audit function, they are looking for an experienced and motivated Senior Administrative Officer to provide high-level administrative assistance within the Internal Audit team. Based in Basel, this role is to be filled as soon as possible and is planned for 6 months. Administrative Support
Responsibilities
* Deliver oad administrative assistance to the Head of Internal Audit and the wider IA team
* Oversee diary management, emails, and telephone communication on behalf of the Head of Internal Audit
* Prepare and coordinate meeting materials, including agendas, briefing notes, and reports for senior stakeholders
* Arrange meetings and ensure all logistical details are managed, with documentation circulated in advance
* Keep the department's intranet pages and communication channels up to date
* Support procurement processes, such as issuing purchase orders, onboarding external providers, and tracking services delivered
* Draft internal reports and minutes for the team, including updates on audits, projects, financial budgets, spending, and time reporting
* Manage incoming and outgoing correspondence for IA Management
Project Management and Special Assignments
* Track the status of audit projects and internal initiatives to support timely completion
* Take ownership of ad-hoc assignments from IA management, such as process enhancements, event organization, or acting as a digital ambassador for the unit
* Provide support in managing the department's budget, ensuring alignment with bank-wide guidelines and cost control measures
Communication and Stakeholder Engagement
* Act as the main liaison between IA leadership and internal as well as external counterparts
* Draft, review, and issue communications on behalf of the department
* Collaborate closely with the Board Secretariat and other secretariats within the bank
Travel and Event Coordination
* Plan and deliver administrative support for departmental events, seminars, and conferences
* Organize team-building activities and other internal gatherings
* Manage budget planning and logistics for events to guarantee seamless execution
* Arrange business travel for the Head of IA, including flights, accommodation, and itinerary preparation
Confidentiality and Conduct
* Deal with confidential information responsibly and with discretion
* Represent the Internal Audit function in a professional, respectful, and approachable way
Opportunity to take on a pivotal support role in Internal Audit 6 months mission
Qualifications
* Must-have qualifications: Completed tertiary education or equivalent professional experience
* At least 7 years of experience in secretarial, administrative, or business support roles for senior management, ideally within an international setting
* Confident user of MS Office 365, SharePoint, and Teams
* Strong organizational abilities with proven exposure to project work
* Excellent command of written and spoken English
Interpersonal skills
* Outstanding time management with a high level of precision and attention to detail
* Proactive, solutions-driven, and capable of handling multiple priorities at once
* Creative mindset combined with determination to deliver results
Nice-to-have qualifications
* Motivation to act as a digital workplace ambassador for the department
* Familiarity with Internal Audit operations is a strong asset
* Additional language skills, particularly German, are advantageous
* A key administrative position within a international banking organization
* Close collaboration with Internal Audit leadership and regular interaction with senior stakeholders
* An international and fast-paced environment offering variety, responsibility, and the chance to further develop your skills...
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