As Exhibition Project Manager, Production & Supply Chain, you serve as the central operational link between the Fair Production team and the Supply Chain. Your key objective is to ensure the availability, readiness, and on-site functionality of all materials and production elements required to deliver Art Basel fairs at the highest standards.
You are responsible for coordinating cross-functional inputs, supporting procurement, ensuring delivery timelines are met, and overseeing on-site supplier execution. Your work is essential to the successful and sustainable realization of global fair projects. Travel up to 3 international fairs per year.
Your Responsibilities
Supplier Coordination
Act as a liaison between the Fair Production team and supply chain
Consolidate material needs and specifications from project teams
Share production timelines and supplier requirements
Support supply chain in evaluating suppliers for fair production materials (construction, furnishings, graphics)
Provide context and feedback on supplier performance, pricing suitability, and delivery expectations
Ordering & Supply Readiness
Track and document all supply and material requirements across teams (Project Leads, Technical Managers, Logistics)
Coordinate the collection of data needed to issue purchase orders (managed by supply chain)
Monitor order status, flag potential delays, and assist in resolving bottlenecks to ensure timely delivery
Ensure all essential production materials are on site, complete, and ready for installation
On-Site Support & Supplier Management
Manage expectations, schedules, and on-site logistics for key production suppliers
Acts as lead on site for logistics management – confirming inbound receipt of freight, checking in, and in turn loading freight, checking out
Coordinate day-to-day activities during setup and execution phases
Communicate any changes to plans or material needs to supply chain and other internal teams in real time
Assist in troubleshooting urgent on-site changes and post-fair reconciliation
Budget Management & Forecasting
Maintain detailed tracking of supplier-related costs in collaboration with project leads and finance
Provide accurate expenditure forecasts and flag budget risks
Sustainability & Process Improvement
Promote the use of sustainable materials and practices in collaboration with supply chain and production teams
Identify opportunities to improve efficiency, reduce waste, and streamline supplier interactions
Travel
National and international travel up to 6 weeks per year, including participation at events in Europe, the USA, and Asia
Occasional weekend work based on event timelines
Your Profile
Degree in Logistic, purchasing or related technical/business field with business operations understanding
5–7 years of experience in supply chain, project management, or event/exhibition production
Strong communication and problem-solving skills
Experience in trade fair logistics or coordination is a plus
Proficient in MS Office (Word, Excel, PowerPoint, Teams)
Familiarity with ERP systems (e.g., IFS) – training provided if needed
Understanding of tendering, contracting, and production workflows
Knowledge of trade fair materials, structures, and on-site requirements
Willingness to travel up to 3 times annually for international fairs
Fluent in Englis and German, French is a plus
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