As Exhibition Project Manager, Production & Supply Chain, you serve as the central operational link between the Fair Production team and the Supply Chain. Your key objective is to ensure the availability, readiness, and on-site functionality of all materials and production elements required to deliver Art Basel fairs at the highest standards.
You are responsible for coordinating cross-functional inputs, supporting procurement, ensuring delivery timelines are met, and overseeing on-site supplier execution. Your work is essential to the successful and sustainable realization of global fair projects. Travel up to 3 international fairs per year.
Your Responsibilities
Supplier Coordination
* Act as a liaison between the Fair Production team and supply chain
* Consolidate material needs and specifications from project teams
* Share production timelines and supplier requirements
* Support supply chain in evaluating suppliers for fair production materials (construction, furnishings, graphics)
* Provide context and feedback on supplier performance, pricing suitability, and delivery expectations
Ordering & Supply Readiness
* Track and document all supply and material requirements across teams (Project Leads, Technical Managers, Logistics)
* Coordinate the collection of data needed to issue purchase orders (managed by supply chain)
* Monitor order status, flag potential delays, and assist in resolving bottlenecks to ensure timely delivery
* Ensure all essential production materials are on site, complete, and ready for installation
On-Site Support & Supplier Management
* Manage expectations, schedules, and on-site logistics for key production suppliers
* Acts as lead on site for logistics management – confirming inbound receipt of freight, checking in, and in turn loading freight, checking out
* Coordinate day-to-day activities during setup and execution phases
* Communicate any changes to plans or material needs to supply chain and other internal teams in real time
* Assist in troubleshooting urgent on-site changes and post-fair reconciliation
Budget Management & Forecasting
* Maintain detailed tracking of supplier-related costs in collaboration with project leads and finance
* Provide accurate expenditure forecasts and flag budget risks
Sustainability & Process Improvement
* Promote the use of sustainable materials and practices in collaboration with supply chain and production teams
* Identify opportunities to improve efficiency, reduce waste, and streamline supplier interactions
Travel
* National and international travel up to 6 weeks per year, including participation at events in Europe, the USA, and Asia
* Occasional weekend work based on event timelines
Your Profile
* Degree in Logistic, purchasing or related technical/business field with business operations understanding
* 5–7 years of experience in supply chain, project management, or event/exhibition production
* Strong communication and problem-solving skills
* Experience in trade fair logistics or coordination is a plus
* Proficient in MS Office (Word, Excel, PowerPoint, Teams)
* Familiarity with ERP systems (e.g., IFS) – training provided if needed
* Understanding of tendering, contracting, and production workflows
* Knowledge of trade fair materials, structures, and on-site requirements
* Willingness to travel up to 3 times annually for international fairs
* Fluent in Englis and German, French is a plus
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