Description de poste
For one of our clients, a leading private banking institution based in Geneva, we are looking for a:
SENIOR CORPORATE SECRETARY - 80%
Job description
* Act as a trusted advisor to the Board of Directors and Executive Committee on corporate governance matters.
* Lead the preparation, organisation and follow-up of Board and Committee meetings (Audit, Risk, Nomination, Remuneration, etc.).
* Draft agendas, briefing papers and meeting documentation, and ensure timely distribution.
* Take accurate minutes, track action items and ensure proper execution of Board and Committee resolutions.
* Coordinate governance information flows between the Board, Executive Committee and management bodies.
* Ensure full compliance of the governance framework with Swiss corporate law (CO), FINMA regulations and internal policies.
* Oversee regulatory filings related to Board members, senior management, shareholders and statutory registers.
* Advise senior leadership on governance best practices, regulatory developments and risk-related matters.
* Organise and manage General Meetings, including shareholder resolutions, notices and statutory documentation.
* Act as the primary interface with shareholders and holding entities on governance-related matters.
* Maintain and safeguard corporate records, statutory registers, powers of attorney and signatory mandates.
* Coordinate notarisation and execution of corporate documentation.
* Work closely with Legal and Compliance to ensure governance supports regulatory alignment and business strategy.
* Oversee a centralised contract management framework in line with delegated authorities.
* Provide governance support on transactions, reorganisations and cross-border initiatives.
Required profile
* University degree in Law, Business Administration or equivalent; additional qualifications in corporate governance are an asset.
* Minimum 8–10 years of senior experience in corporate governance, legal or compliance functions, including at least 5 years within a financial institution or private bank.
* Strong knowledge of Swiss corporate and banking law (CO, FINMA) and governance standards.
* Proven experience interacting with Boards and senior executives.
* Excellent drafting skills, including minutes, resolutions and governance documentation.
* Strong organisational skills and ability to manage multiple priorities under tight deadlines.
* Excellent interpersonal and communication skills, with the ability to operate at Board level.
* Fluent in French and English; German is a plus.
* High level of integrity, discretion and professionalism.
* Autonomous, proactive and solution-oriented, with strong judgment and diplomacy.
All files will be treated with the utmost confidentiality.