For an international financial institution based in Switzerland, operating in a complex and regulated environment, we are seeking an experienced Administrative Assistant to support the Head of Internal Audit.brExecutive Support CoordinationbrDeliver high-level administrative support to the Head of Internal Audit, including proactive calendar management, scheduling, and prioritisation of commitmentsbrAct as a central coordination hub for incoming requests, ensuring efficient communication flow across the functionbrManage emails, calls, and correspondence on behalf of the Head of Internal Audit, ensuring timely follow-up and alignmentbrPrepare and consolidate meeting materials, including agendas, reports, and briefing notes for key stakeholdersbrOrganise meetings end-to-end, ensuring all logistics, documentation, and participant communication are handled seamlesslybrbrbrOperational Organisation Process SupportbrCoordinate internal and external meetings, including room bookings, logistics, and required documentationbrMaintain and regularly update internal communication platforms such as the departmental intranetbrSupport procurement processes, including raising purchase orders, coordinating contractor onboarding, and tracking delivered servicesbrPrepare internal reports and documentation such as meeting minutes, project updates, and financial tracking reports (e.g. budgets, expenditures, time reporting)brbrbrDocumentation Information ManagementbrMaintain accurate, structured, and up-to-date records across the department, including audit plans, reports, meeting documentation, and staff-related informationbrEnsure proper document version control and secure storage in line with internal policies and confidentiality standardsbrSupport data governance practices, ensuring compliance with retention policies and audit trail requirementsbrbrbrBudget Governance SupportbrAssist in monitoring and administering the department's budget, ensuring cost control in line with internal guidelinesbrContribute to financial tracking and reporting activities, supporting transparency and effective resource managementbrbrbrStakeholder Interaction CommunicationbrServe as a key liaison between Internal Audit leadership and both internal and external stakeholdersbrDraft, review, and distribute professional communications, ensuring clarity, accuracy, and consistencybrCollaborate closely with governance bodies and secretariats, ensuring smooth coordination and alignmentbrPrepare and edit presentations, reports, and formal correspondence for senior audiencesbrbrbrTravel Event ManagementbrCoordinate domestic and international travel arrangements, including flights, accommodation, and detailed itinerariesbrPlan, organise, and support events such as conferences, seminars, and internal meetingsbrManage logistics and budgets for events, ensuring smooth execution and high-quality deliverybrArrange and coordinate team activities and departmental events to support engagement and collaborationbrbr2 year contractbrInternational financial institution in a highly regulated environmentbrbrTertiary education or equivalent professional experiencebrMinimum of 5 years' experience in an executive assistant, administrative, or similar support role at senior levelbrExperience in an international environment, ideally within financial services or another regulated industrybrStrong organisational skills with the ability to manage multiple priorities and complex schedulesbrProficiency in Microsoft Office 365, SharePoint, and TeamsbrExcellent written and verbal communication skills in EnglishbrHigh level of discretion and ability to handle sensitive and confidential informationbrA proactive, solution-oriented, and detail-focused mindsetbrbrbrAdditional assets:brExperience with modern collaboration tools and process optimisationbrKnowledge of additional languages, particularly GermanbrExposure to project coordination or budget trackingbrbrYou are a highly reliable and adaptable professional who enjoys working in a structured yet dynamic environment and supporting senior stakeholders with efficiency and professionalism....