Overview
By joining Bio-Techne, you’ll join a company with a powerful and positive purpose of enabling cutting-edge research in Life Sciences and Clinical Diagnostics. Bio-Techne, and all of its brands, provides tools for researchers to further treat and prevent disease worldwide. As an Office Manager, you will play a pivotal role in ensuring the smooth and efficient day-to-day operations of the workplace. You will be responsible for overseeing office administration, facilities coordination, vendor management, and employee services to create a well-organized, welcoming, and high-performing work environment. As a key point of contact for employees and external partners, you will contribute to enhancing the overall employee experience while supporting operational excellence across the organization.
Key Responsibilities
* Reception, Mail, and Administrative Support
o Manage front-desk operations, including welcoming visitors and candidates, coordinating guest arrivals, and preparing meeting rooms.
o Oversee incoming and outgoing mail, including distribution, archiving (physical and digital), and responses to general company inboxes.
o Coordinate document management and ensure organized record-keeping.
o Provide administrative support to ensure smooth day-to-day office operations.
* Office Supplies, Inventory, and Vendor Management
o Monitor and maintain inventory levels for office, kitchen, and cleaning supplies.
o Coordinate regular purchasing and restocking of consumables and office materials.
o Manage purchase orders, track deliveries, and organize received goods.
o Maintain and develop relationships with external suppliers and service providers.
* Company Events And Activities
o Support the planning and execution of company-wide events and internal gatherings.
o Provide logistical coordination for team-building activities and special occasions.
o Organize onboarding-related welcome activities for new employees.
* Workplace Organization, Cleaning, and Waste Management
o Ensure cleanliness, order, and functionality across shared office spaces.
o Coordinate waste management processes and maintain communication with service providers.
o Act as the main contact for cleaning services and monitor service quality.
* Employee Onboarding Support
o Support onboarding processes, including facility tours and preparation of welcome materials.
o Assist with workspace setup and provide guidance on workplace logistics and mobility arrangements.
o Serve as a point of contact for general onboarding-related inquiries.
* Employee Experience And Workplace Well-Being
o Contribute to initiatives that enhance employee engagement and workplace satisfaction.
o Act as a first point of contact for workplace-related questions and day-to-day support.
o Support the organization and continuous improvement of shared spaces and employee amenities.
o Facilitate social and engagement activities to foster team connection.
* Operations and Employee Services
o Provide guidance on office policies, workplace access, and parking procedures.
o Manage parking allocations and track usage.
o Maintain and update workplace-related policies and documentation.
o Coordinate meeting room bookings and maintain scheduling systems.
o Support payroll-related processes by providing mobility and parking data.
o Administer transportation subscriptions and related employee services.
o Update internal communication platforms with workplace information and announcements.
o Create and distribute internal communications related to office operations.
* Facilities Coordination and Office Maintenance
o Coordinate with external providers and contractors for office maintenance and facilities management.
o Oversee workspace management, including furniture and equipment coordination.
o Monitor facilities-related activities to ensure a safe and functional work environment.
o Support budget tracking and expense monitoring in collaboration with Finance.
Key Qualifications & Skills
* Strong service-oriented mindset with a proactive, solution-driven approach.
* Demonstrated ability to create a welcoming, supportive, and employee-focused work environment.
* Prior experience in office management, workplace coordination, hospitality, or administrative roles is an asset.
* High level of adaptability and resilience, with the ability to manage changing priorities, handle ad-hoc requests, and remain effective in a dynamic, interruption-driven environment.
* Excellent organizational and time-management skills, with the ability to prioritize effectively.
* Excellent interpersonal and communication skills, with the ability to interact confidently with employees, leadership, and external partners.
* Strong sense of ownership and accountability for workplace operations.
* Discretion and professionalism when handling sensitive or confidential information.
* Ability to work independently while collaborating effectively with others.
* Detail-oriented with a hands-on, problem-solving attitude.
* Comfortable using digital tools and office management systems (e.g., MS Office suite, booking systems, etc).
* English and French fluent, any other language is a plus
Why Join Bio-Techne
* We offer competitive wages along with extensive benefits for employees and their families.
* We invest in our employees’ financial futures through retirement programs and an employee stock purchase plan.
* We help our employees develop their careers through mentorship, promotional opportunities, training and development, internship programs, and more.
* We offer an international and diverse working environment, enriched by employee resource groups; volunteer and charity events; and employee events that build a culture of caring and belonging.
* We foster a culture of empowerment and innovation, where employees feel valued and encouraged to bring their new ideas to the table.
Bio-Techne is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
To protect the interests of all, Bio-Techne will not accept unsolicited resumes from any source other than a candidate application. Any unsolicited resumes sent to Bio-Techne will be considered Bio-Techne property.
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