The European Alliance of Associations for Rheumatology (EULAR) is the organisation which represents the people with arthritis/rheumatism, health professional and scientific societies of rheumatology of all the European nations. EULAR is a non-profit scientific and educational association recognised by Swiss law. Each year, it hosts a congress with approximately 14’000 delegates, and organises a wide variety of smaller events throughout the year.
Your tasks:
* Provide administrative and logistical support for EULAR’s sponsorship and exhibition operations.
* Communicate with industry partners and follow up on requests.
* Design 2D exhibition layouts and venue plans using AutoCAD, based on provided specifications.
* Manage the online booking platform for exhibitors to order congress services (e.g., electricity, furniture, booth items).
* Maintain accurate documentation, including meeting minutes, internal and external files, contact databases, and other relevant records.
* Coordinate with suppliers and internal departments to ensure smooth execution of operational tasks.
Your profile
Required qualifications:
* Minimum of 3 years of professional experience in exhibition services, booth construction, congress organisation, or a similar field.
* Proficiency in AutoCAD or similar software is essential.
* Strong organisational and administrative skills with excellent attention to detail.
* A proactive and dependable team player, capable of managing multiple tasks simultaneously.
* Excellent written and verbal communication skills in English (C1-C2).
* Ability to work under pressure and meet tight deadlines.
* Proficiency in Microsoft Office; experience with online booking platforms or congress IT systems is advantageous.
* Willingness to travel within Europe for the EULAR Congress.
* Interest in working in a dynamic, international, and multicultural environment.
Preferred qualifications:
* Higher education in event management, or a bachelor’s degree in marketing, business administration, or a related field.
* Digital fluency and project management certification.
* 3+ years of relevant work experience.
* Conversational German (B1 - B2) or additional languages are a plus.
* Familiarity with Confluence and Jira.
Start date : Immediate.
Interested? Please share your CV, reference letters and motivation letter in one PDF file via the following link: Application - Corporate Relations Coordinator (%), Kilchberg – Zurich - EULAR Recruiting - Jira Service Management
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