Main Responsibilities:
1. Oversee the organization, upkeep, and functionality of facilities, infrastructure, and supporting systems.
2. Support the maintenance, servicing, and repair of building infrastructure, including monitoring the completion of maintenance activities and minor repair projects.
3. Assist management in ensuring that all facility assets, equipment, and infrastructure remain operational, compliant, and readily available.
4. Provide technical support and troubleshooting for laboratory and scientific operations.
5. Monitor and maintain critical facility systems, including temperature, humidity, and pressure control systems.
6. Ensure the reliable operation of utility services, including water, gas, and electrical systems.
7. Manage and maintain environmental monitoring systems to ensure continuous compliance and performance.
8. Coordinate facility maintenance activities, equipment servicing, repairs, and qualification processes.
9. Administer and oversee service agreements for facility supplies, equipment, and gas distribution services.
10. Ensure the uninterrupted operation of electrical installations, water distribution, wastewater systems, and HVAC infrastructure.
11. Maintain accurate equipment records and oversee asset lifecycle management from acquisition through retirement.
12. Manage relationships with external contractors and service providers, including maintenance and technical support companies.
13. Coordinate the collection and disposal of hazardous waste and solvents, ensuring proper labeling, storage, and compliance with collection procedures.
14. Manage procurement activities, including supplier selection, quotation requests, cost negotiations, and purchasing processes.
15. Review, code, and assign incoming invoices before submission for management and finance approval.
16. Administer software applications and databases related to procurement, inventory management and internal systems
17. Serve as the primary point of contact for external stakeholders regarding facility-related matters, including regulatory authorities, calibration service providers, and facility contractors.
18. Oversee the management, maintenance, and administration of the company vehicle fleet.
Qualifications
19. Relevant working/residency permit or Swiss/EU-Citizenship required
20. Completed vocational training, apprenticeship, or a bachelor's degree in a relevant discipline.
21. Minimum of 3–5 years of experience in facility management, technical operations, or a comparable role.
22. Strong interpersonal and communication skills, with the ability to engage confidently and collaborate effectively with internal and external stakeholders.
23. Self-motivated and dependable, with a structured, efficient, and proactive approach to work.
24. Demonstrated leadership capabilities, ideally gained within a technical, operational, or commercial environment.
25. Excellent organizational, coordination, and negotiation skills, with the ability to manage multiple priorities effectively.
26. Proficiency in Microsoft Office applications and practical experience working with ERP systems.
27. Fluent communication skills in both German and English, written and spoken.
28. Valid driver's license required.