* 6 months contract
* Position in Baar
About Our Client
Our client is a company operating within the Life Science sector. They are known for their innovative approach and commitment to excellence in their field.
Job Description
* Provide high‑level administrative support to leaders, ensuring efficient day‑to‑day operations
* Manage complex calendars, schedule and prioritize meetings, and coordinate across multiple time zones
* Organize international travel arrangements, including flights, accommodations, itineraries, and expense processing
* Prepare, format, and maintain executive‑level correspondence, reports, presentations, and briefing materials
* Coordinate internal and external meetings, including logistics, technology setup, and follow‑up actions
* Maintain digital collaboration tools and shared workspaces, ensuring accurate, structured, and accessible documentation
* Act as a central point of contact for records management, contract routing, and document control
* Support cross‑functional initiatives by tracking timelines, following up on deliverables, and preparing documentation
* Liaise with internal teams and external partners to support IT access, onboarding, and hybrid meeting requirements
* Handle sensitive and confidential information with a high level of discretion and professionalism
* Serve as a liaison between senior leaders and internal or external stakeholders
* Assist with visitor coordination, hospitality, and occasional event planning as required
The Successful Applicant
* Minimum of 5+ years' experience in an executive support or business administration role within an international environment
* Strong proficiency with Microsoft 365 (Outlook, Teams, SharePoint, Excel, PowerPoint) and solid experience using digital collaboration tools
* Excellent written and verbal English communication skills; additional European languages are an advantage
* Proven experience supporting senior executives, coordinating projects, and managing stakeholders
* Highly developed organizational skills with the ability to prioritize effectively and work accurately under pressure
* Strong interpersonal and collaboration skills, with the ability to work effectively across cultures and teams
* Proactive, adaptable, and solution‑oriented, with a high level of professionalism and discretion
What's on Offer
* A supportive and professional working environment in Baar.
* Engagement in diverse and meaningful projects.
* The chance to develop your skills in a challenging and rewarding role.
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