**Hexagon Mining, Inc. is a global leader in integrated digital solutions, uniting design, planning, and operations to build a safer and more productive future for the mining industry. We pride ourselves on fostering an innovative culture where cutting-edge technology meets real-world application to solve the complex challenges of our clients worldwide.** We are seeking a proactive and highly organized Office Administration & Executive Assistant to support our Zug office operations while also providing dedicated executive assistance to the SVP of Engineering. This hybrid role is central to ensuring smooth day-to-day office functioning and effective executive support in a fast-paced, international environment. The position combines local office administration responsibilities with remote executive assistant duties, requiring strong organizational skills, discretion, and excellent communication. # Office Admin Assistant (f/m/d) # Zug 40-60% ## This appeals to you ## * Organize and manage team events, including evaluating venues, calculating costs, and negotiating terms with vendors to ensure successful company gatherings. * Oversee office administration tasks such as coordinating maintenance and cleaning services, managing incoming and outgoing mail, decorating office spaces, ordering office supplies, and handling invoices. * Order and manage food and coffee supplies to support employee satisfaction and workplace hospitality. * Coordinate and process IT orders and services in close collaboration with the IT department in Heerbrugg and Zurich, ensuring smooth operations and setup of technology resources. * Work with our IT department to update and maintain local systems including meeting room conferencing systems, printers, workstations etc, to optimize space utilization and meeting efficiency. * Comprehensive calendar management, including scheduling meetings across multiple time zones and coordinating priorities. * Travel planning and logistics, including air ...