Location: Bern, Switzerland (and Home office), 80-80%.
Responsibilities
* Assist the State Secretary in all administrative, organizational and coordinating matters, and represent as necessary.
* Support the Steuerung und Entwicklung Department with organizational, administrative and cross‑departmental tasks.
* Manage travel and meeting logistics (national & international), including pre‑ and post‑preparation and minutes.
* Draft, edit and coordinate correspondence, presentations, reports, dossiers and decision‑making documents in German, French and English.
* Organize events and meetings.
* Provide proactive, efficient and professional support to directorate‑level processes.
Qualifications
* Commercial training or comparable qualification with experience in an assistant role at department or directorate level.
* Strong organizational talent, independent, structured and proactive working style.
* Trustworthy, resilient and flexible personality with high discretion, loyalty and calm handling of sensitive information.
* Style‑accurate oral and written communication and polished manners.
* Very good active proficiency in a second official language and in English.
Benefits
* Work for Switzerland – commitment to the Success Model of Switzerland and to the welfare of the population.
* Live diversity – equal opportunities to develop competencies and contribute diverse perspectives.
* Health at work – support and advice in physical and psychological health.
About the Role
Sie behalten den Überblick, wenn andere auf Sie zählen. In dieser vielseitigen und verantwortungsvollen Funktion unterstützen Sie die Assistentin des Staatssekretärs vorausschauend, effizient und unterstützen die Abläufe auf Direktionsebene professionell. Dank Ihrer Flexibilität fühlen Sie sich als Dienstleister/in in den verschiedenen Rollen pudelwohl. Es erwartet Sie eine spannende Aufgabe im sicherheitspolitischen Umfeld des Bundes – nahe an strategischen Themen, politischen Schnittstellen und internationalen Kontakten.
About the Organization
The Swiss Secretariat for Security Policy (SEPOS) is the competence centre of the Federal Department of Defence, Civil Protection and Sport (VBS) for security policy and information security. It shapes the security policy of the Federal Government and ensures its coherence. SEPOS pursues four focus areas: it anticipates security‑policy changes, derives strategic action options, aligns security‑policy instruments and coordinates national and international cooperation. Information security is a prerequisite for these activities.
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