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This is a temporary contractor opportunity at Novartis.
Novartis touches the lives of a tenth of the world’s population. Every role here, regardless of contract type, makes an impact on human life! Novartis partners with external managed service provider Magnit Global to offer engaging temporary contractor opportunities like this, to those who are looking for flexibility in their career while looking to gain new skills and experiences providing services to an inclusive global medicines company. Click here to learn more about Magnit. Ready to work with/through Magnit at Novartis? Please read on…
Job Description
The Administrative Assistant provides direct administrative support to the Executive Assistant/Office Manager, Data & Digital BR Office and Team to ensure productivity through routine administrative activities as well as non-routine activities and special projects.
* Schedule and manage on-site, off-site and virtual meetings and trainings across international time zones (calendar support, townhalls, workshops, functional meeting series, catering orders)
* Independently identify and initiate process improvement areas across departments or function with limited direction
* Perform special projects and/or other functions to support the business as assigned or proactively identified (locker management, building access management etc.)
* Communicate with management and staff at all levels, handling sensitive and confidential information with discretion
* Partnership with other Data & Digital Administrative Assistants for both day-to-day operations as well as acting as backup
* Other related job duties as assigned / office & site operations management
* Onboarding management internal hires (Hardware/phone order, distribution lists if applicable, TEAMS membership management, training assignments in Up4Growth)
* Embrace the Novartis culture and model work behaviors that are consistent with each of the company’s core values.
What You’ll Bring to the Role
* High School Diploma is required, Associate's Degree or Bachelor's Degree is preferred
* Experience working with an executive level manager strongly preferred
* Minimum 5 years of administrative experience
* Excellent planning and organizational skills
* Superior attention to details
* Demonstrated accuracy and speed in the use of standard office tools including Word, Excel, and PowerPoint
* Demonstrated ability to work efficiently and to perform tasks simultaneously with supervision in a fast-paced team environment
* Ability to be resourceful, obtain information from the Intranet, learn new software programs quickly
* Excellent interpersonal skills (team player)
* Excellent oral and written communication skills
* A strong understanding of Novartis Pharmaceuticals Organizational policies and procedures strongly preferred
Workload
100% (40 hours per week)
Role type
Onsite
Required start date
November 2025
Why Novartis
Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together?
EEO Statement
The Novartis Group of Companies are Equal Opportunity Employers. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status.
Accommodation
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Magnit at directsourceproteam@prounlimited.com.
Seniority level
Not Applicable
Employment type
Contract
Job function
Administrative
Location
Basel, Basel, Switzerland
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