Executive Assistant
(m/f/d)
Freelance/temporary employment for a project Zug Start date: asap Reference number: 858141/1
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Responsibilities
1. Provide high-level executive support including proactive calendar management and coordination across multiple time zones
2. Manage complex international travel arrangements, expenses, and compliance with travel policies
3. Organize and support internal and external meetings (scheduling, agendas, materials, technology, follow-ups)
4. Coordinate cross-functional projects, track timelines, and follow up on deliverables
5. Support onboarding of new team members and maintain digital collaboration platforms (SharePoint, shared drives)
6. Act as a central point of contact for document management, archiving, contract routing, and compliance
7. Support department operations including procurement, vendor onboarding, and budget tracking
8. Liaise with IT and external suppliers for access, devices, software, and hybrid meeting logistics
9. Prepare executive-ready presentations, dashboards, and documents
10. Serve as a professional point of contact for internal and external stakeholders
Profile
11. Experience in an executive assistant or business administration role within an international environment
12. Strong proficiency in Microsoft 365 (Outlook, Teams, SharePoint, Excel, PowerPoint)
13. Excellent written and verbal communication skills in English; additional European languages are an asset
14. Experience supporting senior executives and coordinating projects across teams
15. Highly organized with strong attention to detail and the ability to manage multiple priorities
16. Strong interpersonal skills and ability to work effectively across cultures
17. Proactive, adaptable, discreet, and professional
Benefits
18. A very renowned company
19. Continuous support during the assignment
20. Individual all-round care: Support throughout the entire application phase