Overview
Job Title: Event and Protocol Support (25329-TA). Department: Diplomatic Engagement and Assemblies Affairs Division, Sector of the Director General. Grade: G4. Contract Duration: 1 year.
Duty Station
CH-Geneva
Publication Date
09-Oct-2025
Application Deadline: 07-Nov-2025, 12:59:00 AM
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.
Organizational Context
The position is located in the Diplomatic Engagement and Assemblies Affairs Division, Sector of the Director General. The Division is responsible for engagements with the diplomatic community in Geneva through events such as National Day celebrations, WIPO General Assemblies events and related committees.
Purpose Statement
As part of the Events team, the incumbent provides day to day support for the effective and efficient organization of events and coordinates with internal and external stakeholders for the efficient implementation of events.
Duties and Responsibilities
1. Under supervision of the Event Producer, follow up with representatives of WIPO stakeholders (Member States, NGOs and IGOs) and assist with arrangements relating to the organization of regular events on WIPO premises including National Days celebrations, WIPO General Assemblies events and Committees; prepare invitations; review technical requirements for cultural events with suppliers; and manage the setting up and dismantling of exhibitions according to the plan prepared by the Event Producer and/or the Protocol and Event Planner.
2. Check equipment to ensure it is properly maintained and renovated as needed.
3. Monitor, ensure proper functioning, and handle the sound system as needed.
4. Set up public spaces according to logistical needs in terms of equipment and furniture.
5. Oversee the Events generic mailbox.
6. Assist in Protocol matters, reporting to the respective supervisors, when and if necessary.
7. Perform other related activities when required.
Requirements
Completed secondary education.
Experience (Essential)
At least three years of experience in event support, administrative and general office support work in hospitality or an event management context.
Job Related Competencies (Essential)
* Ability to work under pressure and to meet deadlines and to effectively coordinate event-related catering activities associated with large-scale official events.
* Excellent interpersonal skills and ability to maintain effective partnerships and working relations in a multicultural environment with sensitivity and respect for diversity.
* Ability to maintain a high level of confidentiality and discretion.
* Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the Internet.
* Customer-oriented and excellent organizational skills.
General Service posts are subject to local recruitment. Staff in the General Service category are recruited in the host country or within reasonable commuting distance of the Headquarters.
Temporary appointments are renewable, subject to continuing needs, availability of budget and satisfactory performance with a maximum cumulative length of two years.
Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.
The Organization reserves the right to make an appointment at a grade lower than that advertised.
By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.
In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of your identification and the degree(s)/diploma(s)/certificate(s) required for this position. WIPO recognizes higher educational qualifications obtained from institutions accredited/recognized in the WHED. Some higher educational qualifications may not be listed in WHED, and will be reviewed on a case-by-case basis.
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