## Medical Affairs Project Coordinator - Sponsor DedicatedApplylocations: Basel, Switzerlandtime type: Full timeposted on: Posted Todayjob requisition id: R Business support Project coordination for the International Medical Affairs and the Finance department.Responsabilities:* Act as an Executive Assistant for the RVP, Head of International Medical Affairs the AVP, Head of International Finance* Act as a business support for Medical Affairs and Finance Departments* Act as the first contact of the countries business units (various requests scalations, etc.)* Coordinate and arrange team/working group meetings and video conferences (agenda, timing, location, attendees, facilities, etc.)* Organize business travel and appointments* Provide logistics support for internal and external events* Contract Management: create vendors profile, contracts online requests, generate purchase orders, DocuSign, invoicing, maintain the project tracker up to date, follow-up with Legal Finance departments / Implementation of new tools and guidelines* Manage monthly accruals (follow up with agencies) and coordinate with Finance* Support budget planning, tracking, and adjustments for the team as required* Lead the end-to-end production of the monthly newsletter, including coordinating content with country teams and managing publication* Support with the Medical Affairs SharePoint (access management, uploading meetings folders, etc.)* Update and maintain various contact lists* Ambassador for Medical Affairs Department* Teamwork with Operations Coordinators from other functions on joint meetings and projects* Act as a backup for other Operations coordinators* Project coordinator for assigned projects and assist with other projects* Coordinator for the Project management core team, resources, equipment, and information* Implement and maintain appropriate project management processes where needed* Communication and planning management* Contract Management: create vendors profile, contracts online requests, generate purchase orders, DocuSign, invoicing, maintain the project tracker up to date, follow-up with Legal Finance department* Be the point contact for Medical Affairs with legal for new policies or procedures applicable to Medical Affairs* Work with the different stakeholders to help implement improvements/enhancements to compliance controls applicable to Medical Affairs* Ensure up to date knowledge on compliance requirements and developments relevant to medical affairs through trainings with legal on topics of relevance and communicate within the medical affairs organizationRequirements:* BA or equal by experience* 5+ years’ experience working for a multi-national company in a similar position or equivalent* Well organized, willingness to solve problems and honor deadlines, reliable, perfect communication skills and discretion ability to handle sensitive information are a must* Excellent proficiency with Office software systems (Excel, Word, PowerPoint) and Outlook* Fluent in English and French. German, Spanish, and/or Italian would be a plus* Hybrid - open to go frecuently to Morges officesbr#J-18808-Ljbffr