Your mission
At WIK, our 5,000 employees across Switzerland, Germany, North Macedonia, Hong Kong, Indonesia and China create products used by millions of people worldwide.
As we continue to grow, we are looking for a
People Department Associate
who enjoys supporting others and keeping things running smoothly behind the scenes.
In this role, you will be the friendly, reliable presence in our Lucerne office - the person colleagues turn to for help with everyday questions, documents, or small organisational tasks. You'll make sure our HR processes are clean and accurate and the office feels welcoming for everyone who walks through the door.
Your work will directly contribute to a positive employee experience and help our People Department operate efficiently in a fast-growing, international environment.
Your profile
*HR Administration & People Operations*
* Maintain employee data in Personio (updates, changes, documents, time tracking).
* Support monthly payroll inputs for Finance (allowances, reimbursements, new joiners, leavers, changes).
* Support onboarding and offboarding (equipment, documents, IT access, welcome set-up).
* Prepare employment contracts, amendments, confirmations.
* Track vacation days, absences, sick days.
* Support recruitment admin (posting jobs, scheduling interviews).
*Office Management*
* Oversee daily office operations at the Lucerne HQ.
* Coordinate office suppliers, deliveries, meeting rooms, cleaning services.
* Prepare visitor set-ups for colleagues arriving from Essen, Hong Kong, Prilep, Shenzhen, Batam etc.
* Manage travel bookings (flights, trains, hotels) when needed.
* Maintain office inventory (snacks, coffee, stationery, plants).
* Coordinate office-related invoices with Finance.
*Employee Support*
* Be the first contact person in the office for small requests.
* Help with reimbursements, certificates, and administrative questions.
* Support the Head of People & Culture in organising team events (Lucerne dinner, workshops, GLT, etc.).
You have:
* 2 - 4 years of experience in HR administration, office management, or assistant roles.
* Strong organisational, coordination, and multitasking skills.
* Comfortable with HR systems (Personio is a huge plus).
* Good understanding of Swiss labour basics (or willingness to learn).
* Strong communication skills in English & German
You are:
* Friendly, reliable, detail-oriented.
* Proactive and solution-oriented.
* Enjoys helping others and being the "glue" in the office.
* Discreet with sensitive information.
* Positive energy - someone the team likes to have around.
Why us?
At WIK Group, you will find a work environment that is driven by innovation, teamwork and a steadfast belief in the importance of sustainability. We offer you the opportunity to be part of a dynamic team dedicated to developing cutting-edge technologies.
After your onboarding phase with virtual or in-person interaction with our global locations in China, Indonesia, Germany, and Macedonia, your main workplace will be in our newly established office located in the historic heart of Lucerne, Switzerland.
We offer 30 days of vacation, meaningful international collaboration with opportunities to travel to our global sites, and the chance to make a real impact on sustainability as part of a forward-thinking team.
Please note that due to the Christmas holidays, the recruitment process will begin only in January 2026.
About Us
"Shaping the Future – Sustainably, Innovatively, and Responsibly."
At WIK Group, our mission is to deliver excellence in product development and advanced manufacturing technologies, offering tailored solutions to our customers. However, for us, success goes beyond economic growth – we believe that true innovation only arises when it harmonizes with our environment.
Our vision is clear: We aspire to be a global leader in developing and producing technologically advanced and sustainable products. We are passionate about improving the quality of life for people while preserving the resources of our planet. Our commitment to sustainability and regenerative technologies is deeply rooted in our corporate philosophy.