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Administrative Assistant - Biomedical Research, Basel
Location:
Basel, Switzerland
Job Category:
Manufacturing
Job Reference:
BBBH23333_1755696784
Job Views:
5
Posted:
20.08.2025
Expiry Date:
04.10.2025
Job Description:
Administrative Assistant - Data and Digital Office, Biomedical Research - vacancy for our Basel based client in the IT sector.
Your tasks include:
* Schedule and manage meetings and trainings across international time zones (calendar support, townhalls, workshops, functional meeting series, catering orders)
* Identify and initiate process improvements across departments with limited guidance
* Support special projects and office operations (locker management, building access, etc.)
* Communicate with management and staff, handling sensitive information discreetly
* Partner with other Data & Digital Administrative Assistants for daily operations and backup support
* Manage onboarding of internal hires (hardware/phone orders, distribution lists, TEAMS, training in Up4Growth)
* Embrace Novartis culture and core values
Your experience/knowledge:
* High School Diploma required; Associate's or Bachelor's Degree preferred
* At least 5 years of administrative experience
* Experience working with executive managers preferred
* Excellent planning, organizational, and attention to detail skills
* Proficiency in Word, Excel, PowerPoint
* Ability to work efficiently in a fast-paced environment
* Resourcefulness and quick learner of new software
* Strong interpersonal and communication skills
Your soft skills:
* Excellent communication skills
* Strong analytical and problem-solving skills
* Teamwork-oriented
Position details: Basel, Switzerland | Hybrid work | Pharma sector | Start: 01/10/2025 | Duration: 6+ months | 100% workload | Ref. Nr.: BH 23333
Apply with your resume and a daytime phone number. Swiss work permit restrictions apply: only Swiss nationals, EU citizens, and current Swiss work permit holders can apply. Applications from all genders, ages, sexual orientations, and backgrounds are welcome. Personal information such as marital status, nationality, date of birth, and Swiss work permit details are required for client compliance. For applicants with disabilities, accommodations can be discussed.
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