The Administrative Assistant, supports the Communications & Marketing team by contributing to public affairs, event coordination, and administrative processes. This role offers practical exposure to international collaboration and academic publishing within a structured and supportive environment.
As part of our commitment to fostering a collaborative team environment, this role requires working fully on-site.
Tasks & Responsibilities
* Support the coordination of editor agreements and administrative processes
* Help organize conferences and networking events (research, logistics, follow-ups)
* Assist with reports, presentations, and internal communication
* Track tasks, tickets, and open items across teams
* Support outreach and networking activities
* You will communicate primarily in English, our corporate language.
Requirements
* Student Status: Currently enrolled in a university or higher education institution
* Language Skills: Fluent in English (C1); German (C1) is also required
* Technical Skills: Confident use of MS Office and digital tools for document management
* Strong organizational and communication skills
* Keen attention to detail and a proactive, team-oriented mindset
What we offer
* Salary: CHF 25.00 per hour (gross)
* Professional Development: Gain hands‑on experience in legal processes and compliance
* Flexible Schedule: Designed to fit your academic commitments
* Dynamic Environment: A friendly and international team
* Fringe Benefits: Premium insurance coverage paid by MDPI, daily breakfast, monthly team lunches, annual team-building event
If you are interested in this position, we look forward to receiving:
* A resume (EN) including personal information, past & current education,
* Copy of ID and Diplomas
* If available: reference letters and certificates.
About MDPI
A pioneer in scholarly open access publishing, MDPI has supported academic communities since 1996. Our mission is to foster open scientific exchange in all forms, across all disciplines. We operate more than 400 diverse, peer-reviewed, open access journals supported by over 66,000 academic editors. We serve scholars from around the world to ensure the latest research is openly and broadly available.
MDPI is headquartered in Switzerland with additional offices in Europe, Asia and North America. We are committed to ensuring that high quality research is made available as quickly as possible. We also support sustainability projects, with sustainability as a key theme in many journals and through the MDPI Sustainability Foundation.
Initiatives
At MDPI, we develop and maintain various platforms in order to better serve the scientific community. Please find here-below a list of our main platforms:
https://www.mdpi.com
https://www.mdpi.com/books/
https://sciprofiles.com
https://sciforum.net
https://www.scilit.net
https://www.preprints.org
https://encyclopedia.pub
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