Job Summary
This position will work closely across the assigned management team to proactively manage all day‑to‑day tasks required to support effective operations and achieve company goals, ensuring activities are completed accurately and on time across all areas of accountability.
Essential Duties / Responsibilities
May include any of the following (based on location/function)
* General Administration i.e. processing and distributing mail, resolving routine queries
* Assists in entering orders to suppliers. Ensures delivery dates are met and correct in SAP.
* General logistics and warehousing duties, including the inspection of raw materials, goods received for both purchased and produced goods.
* Drafts legal agreements (NDAs) with partners.
* Manages the office supply and/or break room inventories.
* Receives, sorts and distributes incoming mail/packages.
* Creates and submits expense reports and purchase orders as requested.
* Provides support to facility visitors, including assisting with travel accommodations as requested; may also manage the employee badge system, issuing new badges in accordance with procedure and maintaining appropriate records.
* Facilitates site communication by sending requested site‑wide emails, updating site noticeboards, etc.
* Organises the collection of goods with the different carriers and liaises with all parties involved.
Required Minimum Qualifications
Education/Certifications: High school diploma or GED required (or regional equivalent). Associate’s degree in Business or related discipline preferred.
Skills And Experience
* Ability to prioritize across a diverse workload, maintaining accuracy and efficiency across all tasks required.
* Preference given to candidates with previous administrative roles and/or Executive Assistant experience.
* Must display confidence in dealing with all levels of management, as well as excellent interpersonal and communication skills.
* Ability to prioritize workload and use initiative to look for continuous improvements required.
* Proficient user of most Microsoft applications including Excel, Word and PowerPoint. Preference given to candidates who have worked within SAP and/or similar ERP environments.
Job Environment
Physical Requirements
* Standing occasionally (16‑45%)
* Sitting frequently (46‑100%)
* Lifting up to 15 lbs without assistance
* Carrying up to 15 lbs without assistance
* Walking occasionally (16‑45%)
* Hearing ability to detect noises with or without corrective device(s)
* Vision clarity of vision, with or without corrective lenses
Mental Requirements
* Problem solving occasionally (16‑45%)
* Making decisions: Ability to make decisions that have a low impact
* Supervise rarely (0‑15%)
* Interpret data rarely (0‑15%)
* Organize frequently (46‑100%)
* Read/write frequently (46‑100%)
* Communication frequently (46‑100%)
Work Environment
* High temperatures rarely (0‑15%)
* Low temperatures rarely (0‑15%)
* Noises moderate (business office with computers, printers and light office noises)
* Fumes exposure rarely (0‑15%)
Note: This Job Description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job‑related instructions and to perform any other job‑related duties requested by the Supervisor. All requirements are subject to change and updates.
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