Main Responsibilities:
1. First level support to employees regarding HR administrative questions including time & absence management questions
2. Administration of the employee life-cycle: onboarding – employee transfers – exit
3. Issue employment contracts, contract amendments as well as other contractual documents based on input of HR Business Partners and/or Directors
4. Ensure all necessary work permits are requested on time and liaise with the corresponding authorities
5. Issue employment confirmations and other certificates to employees
6. Issue interim and final reference letters to employees based on input of HR Business Partners/Directors and/or Line Managers
7. Administer all employee data in the relevant HR systems and ensure its accuracy and high standard quality
8. Manage scanning and filing of all relevant HR Documents in the Digital Dossier (E-Archiving) system
9. Interface with HR Business Partners/Directors, payroll and other internal stakeholders
10. Administer time & absence management system and take action in consultation with the employee and/or line manager
11. Build and enhance relationships / network across the company at various levels
12. Participate or lead in smaller projects across the HR Services team
13. Continuously focus on and support to implement business improvement efficiencies across the HR Services team, and help the team to reduce complexities in all related HR processes
14. Supporting function in the monthly payroll
Qualifications and Experience:
15. Relevant working/residency permit or Swiss/EU-Citizenship required
16. Apprenticeship in administration (KV) and a further education in Human Resources Management (e.g. “Eidg. Dipl. Personalfachmann/-frau” or equivalent)
17. Minimum 4 years of experience in HR Administration in a multinational environment
18. Applied knowledge of Swiss Labor Law, social insurance and tax system and regulations
19. Computer and software usage literate
20. Strong customer service orientation
21. Proven effective communication skills
22. Effective team player
23. Detail oriented & exact, efficient working
24. Ability to set priorities and manage several tasks at a time
25. Fluency in German & English (written & spoken)